ChildFund International – Assurance Officer – CD 06 de Novembro de 2016

ChildFund Timor-Leste

ChildFund Timor-Leste

Job Description for

Assurance Officer

(Timorese national)

For over 20 years, ChildFund International has been serving Timor-Leste’s children and youth, and their families and communities. ChildFund is looking for a motivated, trustworthy, and experienced person to fill a key vacancy in the organization.

Title:                                                                     Assurance Officer

Department:                                                      Office of the National Director

Location:                                                             Dili, with travel to program and project areas

Reporting Relationship:                               National Director

SUMMARY

Responsible for coordination of activities required to meet organizational quality standards, procedural policy requirements, statutory obligations, and internal control requirements

DUTIES/RESPONSIBILITIES

§  Responsible for implementation and monitoring the Enterprise Risk Management framework for the national office; ensure capacity building on control systems and processes, provide advice in the design and improvement of control systems, perform review of management’s internal controls and evaluation of effectiveness of risk management strategies; conduct investigative reviews involving whistleblower policy, as required

§  Evaluation/determination that national office staff are aware of and compliant with organizational policies, procedures and statutory regulations; ensure systems are developed for local compliance requirements; provide reviews/evaluations for identification of areas for continuous improvement; in collaboration with Regional Office and Global Assurance to ensure communication and dissemination of assurance-related information

§  Review the operations of the national office and implementing partners to ensure full compliance with the Letter of Agreement, Law, policies and procedures, donor agreements, and best business practices, and recommend improvements as required

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ChildFund-TL- Assurance Officer – CD 25 de Setembro de 2016

ChildFund-TL

ChildFund-TL

ChildFund Timor Leste

Job Description for Assurance Officer

(Timorese national)

For over 20 years, ChildFund International has been serving Timor-Leste’s children and youth, and their families and communities. ChildFund is looking for a motivated, trustworthy, and experienced person to fill a key vacancy in the organization.

Title: Assurance Officer

Department: Office of the National Director

Location: Dili, with travel to program and project areas

Reporting Relationship: National Director

SUMMARY

Responsible for coordination of activities required to meet organizational quality standards, procedural policy requirements, statutory obligations, and internal control requirements

DUTIES/RESPONSIBILITIES

–          Responsible for implementation and monitoring the Enterprise Risk Management framework for the national office; ensure capacity building on control systems and processes, provide advice in the design and improvement of control systems, perform review of management’s internal controls and evaluation of effectiveness of risk management strategies; conduct investigative reviews involving whistleblower policy, as required

–          Evaluation/determination that national office staff are aware of and compliant with organizational policies, procedures and statutory regulations; ensure systems are developed for local compliance requirements; provide reviews/evaluations for identification of areas for continuous improvement; in collaboration with Regional Office and Global Assurance to ensure communication and dissemination of assurance-related information

–          Review the operations of the national office and implementing partners to ensure full compliance with the Letter of Agreement, Law, policies and procedures, donor agreements, and best business practices, and recommend improvements as required

–          Development and delivery of capacity-building for partner staffs on finance, HR, and program implementation, policies and procedures, and standards

–          Responsible for coordination and review of the partner organization, national office, and grants audits; follow up and monitoring of issues arising from internal audits, external audits, national office reviews, and ensuring that open issues are closed in audit records management system

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ChildFund-TL – Sponsor Relations Manager – CD OPEN UNTIL FILLED

JOB DESCRIPTION

FOR NATIONAL VACANCY

Re-Advertisement

 

ChildFund International has been serving children and youth, and their families and communities, in Timor-Leste for over 20 years. ChildFund is looking for a motivated, committed, and experienced person to fill in a key national vacancy in the organization.

 

Title: Sponsor Relations Manager

Division/Department: Sponsor Relations

Location: Dili, with travel to program areas

Reporting Relationship: National Director

 

summary

The Sponsor Relations Manager will be responsible for re-organizing, leading, and supervising the Sponsor Relations (SR) team in implementing ChildFund’s SR initiatives, policies, and procedures. These include database processing and administration, and compliance to various child sponsorship operational standards. The SR Manager will also support the establishment of clear linkage between program initiatives at the community level and the desired outcomes of sponsorship management.

 

DUTIES/RESPONSIBILITIES

 

  • Re-organize sponsorship operational structures in the national office (NO) and program areas, to enhance efficiency and effectiveness in sponsorship operations and minimize risks
  • Work with program area and Partner staff to improve the efficiency of sponsorship structures to enhance children’s participation in sponsorship initiatives
  • Lead and supervise SR staff members at the NO and provide advisory guidance to their program area/Partner counterpart, to ensure high impact communication processes that help retain existing sponsors and attract new sponsors
  • Work with program staff to align and coordinate SR activities with life stage program strategies
  • Support the program area and Partners in developing plans, evaluating performance against sponsorship indicators, identifying risks, and documentation of learning
  • Lead in identifying and implementing capacity-building linked to Global Sponsorship orientation on management guidelines, policies, and procedures in SR management
  • Work with SR and program area staff in the review, design, and implementation of strategies, systems, and activities, which promote creativity, participation, and compliance to certification requirements
  • Provide direction in preparing action plans for enrollment as well as for disaffiliation, processing, and completion of materials needed for enrollment. Facilitate the selection and screening of committee members for sponsorship enrollment during the opening of new projects.
  • Oversee proper handling of database, analysis of data available in automated system generated by headquarters, and records of children, sponsors, project affiliates, and NO data.
  • Together with the National Director and Communications Officer, develop a Communications strategy for ChildFund Timor-Leste, which will include end-to-end processes in SR and sponsorship by individual donors
  • Review and redesign the current communications plan on sponsor communications. Ensure embedding sponsorship processes within program, and help repackage sponsorship as program communications, with a strong focus on development education of sponsors on one hand and communities on the other.
  • Single point of contact for internal and external communications. As a member of Senior Management Team (SMT), provide SR statistics and information to SMT, with updates and forecasts as strategic input.
  • Keep donors informed with regular communications on progress and activities, which help them remain informed and connected with ChildFund Timor-Leste and its programs.
  • Liaison with headquarters and ChildFund Alliance members to strengthen communications from sponsored children, their communities, and programs of ChildFund Timor-Leste in general
  • Develop and roll-out a change management and capacity-building plan in context of BRIDGE (Salesforce) for sponsorship modules
  • Manage sponsor and individual donor visits
  • Ensure that basic accountability of programs is assured through anchoring of processes like child verification and verification of participant reporting
  • Facilitate checks and balances that help respond effectively to donor inquiries and raise alerts on missed communications
  • Strengthen Child Protection and gender standards and procedures in program implementation and SR processes
  • Work with program area and Partner teams to ensure that partner programming effectively ensures participation of all targeted children in age-appropriate and life stage-appropriate activities
  • Other duties as assigned by the National Director and SMT

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ChildFund – TL – Sponsor Relations Manager – CD 17 de julho de 2016

ChildFund Timor-Leste

ChildFund Timor-Leste

JOB DESCRIPTION

FOR NATIONAL VACANCY

 

ChildFund International has been serving children and youth, and their families and communities, in Timor-Leste for over 20 years. ChildFund is looking for a motivated, committed, and experienced person to fill in a key national vacancy in the organization.

 

Title: Sponsor Relations Manager

Division/Department: Sponsor Relations

Location: Dili, with travel to program areas

Reporting Relationship: National Director

 

summary

The Sponsor Relations Manager will be responsible for re-organizing, leading, and supervising the Sponsor Relations (SR) team in implementing ChildFund’s SR initiatives, policies, and procedures. These include database processing and administration, and compliance to various child sponsorship operational standards. The SR Manager will also support the establishment of clear linkage between program initiatives at the community level and the desired outcomes of sponsorship management.

 

DUTIES/RESPONSIBILITIES

  • Re-organize sponsorship operational structures in the national office (NO) and program areas, to enhance efficiency and effectiveness in sponsorship operations and minimize risks
  • Work with program area and Partner staff to improve the efficiency of sponsorship structures to enhance children’s participation in sponsorship initiatives
  • Lead and supervise SR staff members at the NO and provide advisory guidance to their program area/Partner counterpart, to ensure high impact communication processes that help retain existing sponsors and attract new sponsors
  • Work with program staff to align and coordinate SR activities with life stage program strategies
  • Support the program area and Partners in developing plans, evaluating performance against sponsorship indicators, identifying risks, and documentation of learning
  • Lead in identifying and implementing capacity-building linked to Global Sponsorship orientation on management guidelines, policies, and procedures in SR management
  • Work with SR and program area staff in the review, design, and implementation of strategies, systems, and activities, which promote creativity, participation, and compliance to certification requirements
  • Provide direction in preparing action plans for enrollment as well as for disaffiliation, processing, and completion of materials needed for enrollment. Facilitate the selection and screening of committee members for sponsorship enrollment during the opening of new projects.
  • Oversee proper handling of database, analysis of data available in automated system generated by headquarters, and records of children, sponsors, project affiliates, and NO data.
  • Together with the National Director and Communications Officer, develop a Communications strategy for ChildFund Timor-Leste, which will include end-to-end processes in SR and sponsorship by individual donors
  • Review and redesign the current communications plan on sponsor communications. Ensure embedding sponsorship processes within program, and help repackage sponsorship as program communications, with a strong focus on development education of sponsors on one hand and communities on the other.
  • Single point of contact for internal and external communications. As a member of Senior Management Team (SMT), provide SR statistics and information to SMT, with updates and forecasts as strategic input.
  • Keep donors informed with regular communications on progress and activities, which help them remain informed and connected with ChildFund Timor-Leste and its programs.

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ChildFund Timor Leste – Program Education Technical Officer(1) Based in Dili – CD 05 de Outubro de 2015

ChildFund-TL

ChildFund-TL

ChildFund Timor Leste

Position Vacancy Announcement for Local Position

ChildFund Timor Leste, Non-Governmental, child development International organization, has been working in Timor Leste for 20 years. ChildFund is looking for dynamic, motivated, committed and experienced persons to fill open position in the organization.

Salary: A competitive salary based on qualification and experience; friendly work environment, team work and opportunity to grow. Good opportunity to learn community development programming

 

Position: Program Education Technical Officer(1) Based in Dili

Report to: Program Effectiveness Advisor

 

Purpose of position

The purpose of the position is to assist the National Director and Program Director in coordinating the management and implementation of Program Education. To ensure that the program conform to, ChildFund internal policies and procedures, donor requirements and MoE specification.

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ChildFund-TL – Quatro Pocicoes – CD 21 de Agosto de 2015

Child Fund International Child Fund Timor-Leste

JOB VACANCIES

 

 Position  Download TOR (Click to download)  Closing Date
Area Program Officer (2) Based at Sub District Lospalos and Suai    Job Advert for APO for Lospalos and Suai  21 de Agosto de 2015
Community Development Specialist (1) Based at Dili  Job Advert for Community Developmen Specialist  21 de Agosto de 2015
Sponsor Relation Officer (1) Based at Dili  Job Advert for SR Officer 21 de Agosto de 2015
Project Coordinator for Birth Registration Project (1)  Job Advertisement for Project Coordinator for Birth Registration Project (2) 21 de Agosto de 2015

ChildFund Timor Leste – Program Communication Officer (1) Based Dili – CD 10 de Julho de 2015

ChildFund-TL

ChildFund-TL

ChildFund Timor Leste

Vacancy Announcement

 

ChildFund Timor Leste, Non-Governmental, child development International organization, has been working in Timor Leste for over 20 years. ChildFund is looking for dynamic, motivated, committed and experienced persons to fill open position in the organization.

 

Salary: A competitive salary based on qualification and experience; friendly work environment, team work and opportunity to grow. Good opportunity to learn community development programming

 

Position: Program Communication Officer (1) Based Dili

Report to: National Director with links to Program Director, and Regional and International Communications point Persons

  

Summary of the position:

Promotes and protects the organization’s image through a communications strategy that positions and showcases a coherent message on the mission, the national office programs and advocacy initiatives, and enhances visibility and brand recognition among key targeted audiences.

Specific duties

·     In consultation with the National Director, implements an effective national communications strategy consistent with the organization’s core intent, core outcomes, area of excellence, and strategic directions

·     Identifies relevant program content and develops appropriate supporting materials (interviews, photos, videos) that highlight the needs and successes for children

·     Partners with the National Director and SMT to develop and implement an engagement strategy within the sector, i.e., organizes special meetings between relevant government offices, donor representatives, and visiting officials from public/private institutions

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ChildFund Timor Leste – Project Officer – Gifts in Kind ((GIK) (1) Based Dili – CD 10 de Julho de 2015

ChildFund-TL

ChildFund-TL

ChildFund Timor Leste

Vacancy Announcement 

ChildFund Timor Leste, Non-Governmental, child development International organization, has been working in Timor Leste for over 20 years. ChildFund is looking for dynamic, motivated, committed and experienced persons to fill open position in the organization.

 

Salary: A competitive salary based on qualification and experience; friendly work environment, team work and opportunity to grow. Good opportunity to learn community development programming

 

Position: Project Officer – Gifts in Kind ((GIK)  (1) Based Dili

Report to: Finance and Administration Manager, with links to Community Development Specialist

Summary of the position

The Project Officer – Gifts in Kind (GIK) is responsible for overall management of ChildFund Timor-Leste’s GIK projects (such as TOMS shoes and football). Key tasks include procurement, coordination, distribution, monitoring, and reporting, with communication lines with staff of National and Area Program Offices, and Local Partners.

Specific Duties

  • With support from Finance and Administration Manager, and Community Development Specialist, develops and implements operational plan for Gifts in Kind (GIK) management
  • Coordinates with Community Development Specialist and Area Program Officers to understand project needs, and recommends solutions for distribution of GIK items
  • Works closely with Administration Officer, and Logistics Officer, to manage the procurement system, or transfer of GIK items from container to warehouse and onto area program offices

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ChildFund Timor Leste – Technical Officer for Youth Training and Employment – CD 26 de Juno de 2015

ChildFund-TL

ChildFund-TL

ChildFund Timor Leste

Vacancy Announcement for Technical Officer for Youth Training and Employment.

ChildFund Timor Leste, Non-Governmental, child development International organization, has been working in Timor Leste for over 20 years. ChildFund is looking for dynamic, motivated, committed and experienced persons to fill open position in the organization.

 

Salary: A competitive salary based on qualification and experience; friendly work environment, team work and opportunity to grow. Good opportunity to learn community development programming

 

Position: Technical Officer for Youth Training and Employment (1) Based Dili

Report to: Youth Project Manager 

Summary of the position:

The Technical Officer for Youth Training and Employment shall be responsible for the training arm of the Youth Employment Project that is funded by Ministry of Foreign Affairs and Trade through ChildFund New Zealand.  Primarily, the staff shall design, implement and evaluate lifeskills training program of the youth. In addition assist the Project Manager in monitoring technical skills training of the youth through accredited training providers, as well as link youth to various industry and business network.

Specific duties

 

A.                  Capacity building

 

1.       Design and develop appropriate lifeskills training curriculum for youth enrolled in different technical and business training programs

2.       Implement the lifeskills training curriculum

3.       Develop and conduct assessment on youth’s participation to lifeskills training program

4.       Develop and conduct post-training mentorship program to youth at the workplace

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