JOB ADVERTISEMENT – CONSULTANCY
Social Audit Methodology Expertto Produce Social Audit Handbook for Timor-Leste
In late 2016, NGO Forum Timor-Leste (FONGTIL) and The Asia Foundation began implementing a program, funded by the European Union, to support local non-governmental organizations (NGOs) to implement social audits and use the results to advocate to government for more effective and appropriately resourced public services for communities across the country.
The program directly supports the ongoing efforts of Prime Minister Rui Maria de Araújo, who introduced the social audit initiative at the swearing in of the new government in early 2015. The Prime Minister identified the priority sectors of agriculture, education, health, and basic infrastructure, and the government and civil society subsequently forged a partnership for social auditing marked by a Memorandum of Understanding between FONGTIL and the Prime Minister. The social audits will support citizens to evaluate public sector policy and implementation against the government’s stated objectives and commitments, using concrete evidence that has been collected in a participatory and inclusive manner.
This program will result in the development and refinement of rigorous tools and guidelines for data collection and citizen engagement, financial and technical support to NGOs to implement social audit projects nation-wide, and support to ensure that the findings are followed up and taken into account in policy-making, collaborating closely with the Social Audit Unit in the Office of the Prime Minister (SAU OPM).
Social Audit Initiative in Timor-Leste
Article 5 of the Memorandum of Understanding between the Government of the Democratic Republic of Timor-Leste and FONGTIL regarding social auditing lays out eight principles as guidelines for conducting social audits in Timor-Leste:
- Multi-Perspective/Polyvocal. Aims to reflect the views (voices) of all those people (stakeholders) involved with or affected by the organization/department/program.
- Comprehensive. Aims to (eventually) report on all aspects of the organizations’ work and performance.
- Participatory. Encourages participation of stakeholders and sharing of their values.
- Multidirectional. Stakeholders share and give feedback on multiple aspects.
- Regular. Aims to produce social accounts on a regular basis so that the concept and the practice become embedded in the culture of the organization, covering all the activities.
- Comparative. Provides a means, whereby, the organization can compare its own performance each year and against appropriate external norms or benchmarks; and provide for comparisons with organizations doing similar work and reporting in similar fashion.
- Verification. Ensures that the social accounts are audited by a suitably experienced person or agency with no vested interest in the organization.
- Disclosure/Openness. Ensures that the audited accounts are disclosed to stakeholders and the wider community in the interests of accountability and transparency, except for information pertaining to matters of national security and defense.
- Evidence based. Social auditing must be designed in accordance with methodologies that ensure the quality of audit results; the entire process of social auditing must be based on scientifically rigorous methods, in order to achieve results with sufficient quality to gain the trust of people and the results to be reported to the government that are based on data and information that is scientifically defensible.
On 1 and 2 December, 2016, a workshop was held by FONGTIL and the SAU OPM with support and participation from The Asia Foundation. One objective of the workshop was to develop an agreed overall structure for the steps or cycle for social audit in Timor-Leste, to provide a basis for a Social Audit Handbook or guidelines (matadalan in Tetum) that will inform future social audit projects funded by the program. The workshop was attended by numerous members of FONGTIL (which is the umbrella organization for NGOs in Timor-Leste and also houses ReNAS, or the National Network for Social Auditing), and featured presentations by seven NGOs on their social audit processes, and a presentation by the SAU OPM. An expert in social auditing engaged by the Foundation also presented, and his observations on important themes and potential issues related to the NGOs’ work, as well as recommendations for future work, were summarized in a report to the Foundation in early December.
It is imperative that the Social Audit Handbook for Timor-Leste be developed and stakeholders trained on it no later than mid-February, so that the social audits may be completed by NGO grantees by the end of April 2017 (in advance of national elections in late 2017).
Consultancy Terms of Reference
The Foundation will engage an individual or team or individuals to accomplish this consultancy. The broad objective of the consultancy is to develop a customized manual for implementing social audits in Timor-Leste. The manual and training materials will be developed in English and later translated to Tetum. The consultant is expected to work closely with The Asia Foundation, FONGTIL, and the SAU OPM while developing the manual. Two broad stakeholder consultations are recommended: (a) to discuss and share the framework and chapter schema for the manual; and (b) to share and review the draft final product. The following activities and outputs of the consultant are envisioned:
|1. Preparatory meetings and consultations||§ Understanding the broader context of social audits in Timor-Leste
§ Reviewing pilot initiatives (stakeholder consultation)
§ Assembling necessary contents for the manual, including materials from the pilot initiatives (e.g. case studies).
|§ Materials and notes to structure the content of the manual
§ A draft structure for the manual to be shared with the Foundation, FONGTIL, and other stakeholders
|2. Preparing the draft manual||§ Drafting the first version of the manual in line with the agreed format and contents||§ A 40-50 page draft manual detailing all agreed contents
§ A 35-40 slide PowerPoint presentation
§ Worksheets and case studies
|3. Finalizing the manual||§ Seek feedback from stakeholders on the draft structure and contents through a Training of Trainers (ToT) for stakeholders||§ Conduct 2 days ToT workshop
§ Refine final versions of the manual and training materials
|1 week (2 days for the workshop and 3-5 days for finalizing the manual and materials)|
The consultancy is envisioned to begin no later than the 16th of January, 2017.
The Asia Foundation will consider applications from consultants or teams of consultants who:
- Have demonstrated exceptional understanding and experience of social audit concepts and processes, including extensive practical experience in implementing government or social accountability projects;
- Have relevant experience designing and delivering training in Timor-Leste or other developing country contexts;
- Have the proven ability to conceptualize social audit methodology and processes and to present them in a clear, concise mannerfor training purposes;
- Have experience in working collaboratively with civil society, government, and community-level stakeholders;
- Have strong speaking and writing abilities in English;
- Have excellent cross-cultural sensitivity and communication skills;
- Have strong Tetum language skills and/or previous work experience in Timor-Leste an advantage.
Applicants should include in the proposal budget the following costs and payments:
- Payment of all individuals engaged under the contract.
- Any necessary international travel, including airfare, accommodation, airport taxes, visas, and per diems.
- Any necessary domestic travel with the exception of the one vehicle mentioned below.
- Any necessary interpretation costs for meetings and trainings.
The Foundation takes responsibility for the following, not to be included in the contract fee:
- Foundation staff time for management and support of the consultant(s).
- The provision of one driver and vehicle for occasional meetings in Dili (subject to availability).
- Space at The Asia Foundation in Timor-Leste, Dili, for the consultants to work during office hours, including access to internet and printers.
- Translation costs of the handbook and training materials from English to Tetum.
- All training costs, including venue hire, refreshments, printing of materials, etc.
Expressions of interest
Interested candidates must submit the requirements as follows no later than 8th January 2017 at 5PM to Tamara Failor, Social Audit Program Coordinator, via email to firstname.lastname@example.org
- A written application, including a brief section on the applicants’ understanding of the ToR and comments, if any, and a draft work plan and schedule for accomplishing the consultancy
- Upto date and relevant CV(s)
- Examples of past work (research contributions or training materials)
- Budget proposal