The Asia Foundation – Governance Advisor – National Position – CD 18 de Novembro de 2016

The Asia Foundation Timor-Leste

Improving Lives, Expanding Opportunities




Title:                     Governance Advisor – National Position                          

Reports to:            Country Representative and Deputy Country Representative

Supervises:                      Program Officers and Program Assistants

Unit:                      Timor-Leste Office

Work Location:                Dili with frequent travel to all municipalities

Contract Period:    One year with possibility of extension


Summary of Position Responsibilities

The Asia Foundation (the Foundation) has a long history working in governance, policy, elections, and community engagement such as local development monitoring, suku governance support, and policy advocacy across Timor-Leste, with both civil society organizations (CSOs) and government stakeholders. These programs are designed to leverage and strengthen relationships and cooperation between communities and government line ministries at both the national and sub-national levels.


The Governance Adviser will work closely with the Country Representative, Deputy Country Representative, and program managers at the Foundation to coordinate and help ensure that all project activities relating to governance, policy, local development, and elections as described in the relevant program documents and program implementation plans are implemented in a well-organized manner and project outputs are met accordingly.


Internal Foundation Contacts                                          

Country Representative, Deputy Country Representative, program teams (local governance, public policy, and government accountability and various other Foundation programs), Program Support Unit, and finance and administrative staff in the Foundation’s Timor-Leste office.


External Contacts

Donors such as the Australian government, and European Union. Civil society partner organizations and community members at the local level. Relevant Government line ministries, local authorities, the Office of the Prime Minister, and other relevant stakeholders working on community engagement and good governance.




The Governance Advisor will:

  • Ensure that all program activities under the Governance Unit are operating and implemented effectively, in coordination with the relevant Foundation program managers;
  • Support the Foundation to ensure effective links between communities and government at suku, sub-national, and national levels;
  • Act as liaison with government line ministries and civil society in the areas of community-driven development, policy development, local governance, government accountability, and elections.


The Governance Advisor will hold various program implementation responsibilities under the Governance Unit, including but not limited to:


Key Areas Key Tasks
Local Development Monitoring ·         Maintain and ensure that all PNDS monitoring frameworks are well implemented and meet with the PNDS Secretariat according to the community participatory meeting guidelines.

·         Supervise and work with local civil society organizations as partners to implement PNDS monitoring.

·         Ensure high quality of reports and reporting to the PNDS Secretariat and Australian Department of Foreign Affairs and Trade (DFAT).

·         Act as a link between the Foundation and the Ministry of Planning and Investment and the Ministry of State Administration.

·         Maintain relationships with the PNDS Director, PNDS Monitoring Unit, PNDS Implementation Unit, and other relevant units at the PNDS Secretariat.

·         Present and update monitoring findings to the PNDS Secretariat and DFAT on a regular basis.

·         Track whether PNDS implementation is compliant with relevant legislation.

Social Audit Program ·         Work in close collaboration with the Social Audit Program Coordinator, and Pillar Leads for Community Engagement and Policy Uptake to ensure effective implementation of community-based social audits, and subsequent policy level discussions and influence of the information generated.

·         Work with the Director for Policy and Institutional Strengthening, and along side the Social Audit Grants Manager to ensure linkages between the state and community level on specific government programs being audited.

·         Provide support to local civil society organizations as partners to implement community-based social audits across the country, especially relating to their effective engagement of communities.

Suku Security and Governance ·         Engage local civil society, parliament, and relevant ministry stakeholders to provide advocacy on the Suku Law and the role of Community Police Councils (CPCs).

·         Liaise and coordinate with stakeholders on the implementation of Inter-ministerial meetings on planning for integrating CPCs into suku councils.

·         Design and deliver a two-day training to all 123 CPCs on integrating into suku councils.

·         Conduct regular municipal or sub-municipal meetings on reporting and oversight of CPCs as part of suku councils.

·         Support land dispute research and review of land mediation systems for resolving land disputes.

·         Support election research on potential conflict drivers for village-level elections and appropriate policy responses.

Governance, Decentralization, Election and Policy Liaison ·         Maintain relationships with national parliament, Office of the Prime Minister, MSA, MPIE, SEFI, and other government line ministries.

·         Liaise with government line ministries and other relevant agencies in relation to decentralization policies and other local governance activities.

·         Liaise with local government authorities such as municipal administrators, post administrators, suku councils, and representatives of line ministries at the sub-national level.

·         Maintain good working relationships with electoral bodies such as STAE, CNE, and other election stakeholders.

General ·         Prepare monthly reports, semi-annual reports, and annual reports on activities implemented during the project period.

·         Provide regular supervision, mentoring, and transferring of knowledge to other staff as appropriate.

·         Participate in organizational development and staff wellbeing initiatives.

·         Represent the Foundation at conferences, seminars, workshops, meetings, and other training activities to build an awareness of trends and issues primarily relating to the position.

·         Perform any other duties as directed by Country Representative or Deputy Country Representative.

Budget Support ·         Contribute to budget preparation and budget planning related to program activities, including budget projection meetings.

·         Meet regularly with Finance Manager and Grants Manager to ensure on track budgets.


Required Qualifications

  • A Master’s degree in public administration, economics, management, political science, or related subject from an accredited university, or a bachelor’s degree in a related subject with at least six years of relevant professional experience;
  • A minimum of four years working in the areas of governance, decentralization, elections, or community development;
  • Experience managing a team (experience managing external consultants and grantees/sub-contractors a plus);
  • High capacity to work effectively with minimal supervision;
  • Demonstrated work experience and knowledge in working with government officials and ministries, civil society organizations, and community leaders in Timor-Leste, including design and implementation of capacity building programs;
  • Experience in facilitating, coordinating, and communicating effectively between organizations and individuals;
  • Familiarity with grants management, either as grantee or grantor;
  • Ability to work closely and cooperatively with both government and civil society organizations;
  • Excellent verbal and writing communication skills in English and Tetum;
  • Culturally sensitive interpersonal skills, strong organizational abilities, and computer literacy (including Microsoft Word and Excel);
  • Excellent analytical and presentational skills;
  • Demonstrated commitment to Timor-Leste’s development.

Desired Qualifications

  • Professional experience working with an international NGO is preferred, ideally in management of a governance project funded by an international donor;
  • Strong interest and background in government accountability, community driven development, public policy advocacy, and/or community engagement;
  • Fluency in Timorese laws, policies, structures, and practices related to decentralization, governance accountability and transparency, elections, and local-level peace and security;
  • Portuguese language skills an advantage.

The Asia Foundation strongly encourages women to apply. The position is open for Timorese nationals only.

All applications must include a cover letter, an updated CV and must address the selection criteria. Please include three contactable referees. They must be addressed to Dian Saputri – Human Resources Manager, and delivered by hand to the Asia Foundation’s office at Avenida Luro Mata Bairro Metin II, Dili, Timor-Leste OR via email before or by 03 November 2016 at 05.00 PM.

Only short-listed candidates will be contacted for the interview.


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