EXTERNALLY & INTERNALLY
Title: Deputy Program Coordinator
Reports to: Supports, Services and Training Coordinator, NABILAN Program
Supervises: Program Officer and Program Assistant
Unit: Timor-Leste Office
Work Location: Dili with travel to the District when required
SUMMARY OF POSITION RESPONSIBILITIES
The Supports, Services and Training Deputy Coordinator will support and increasingly lead on implementation of the Supports, Services and Training Pillar of the Nabilan Program. The DC will develop and monitor workplans and budget which enable the Pillar to meet program outcomes. The DC will also work with program partners to facilitate programming which meets the program’s goals of strengthening quality and reach of services. The DC will seek, contract and manage technical inputs to support partners if these inputs cannot be provided from within the team. The DC will provide leadership, mentoring and problem solving support to other national staff working in the Pillar.
The Asia Foundation (the Foundation) is implementing an Ending Violence Against Women (EVAW) Program (called “Nabilan”) in Timor-Leste under a Grant Agreement with the Australian Department of Foreign Affairs and Trade. The Nabilan (EVAW) Program goal is to reduce the proportion of women who have experienced violence, and to better meet the needs of women and children affected by violence. The objective is to improve outcomes for women in prevention, supports, and access to justice by improving capacity in key ministries, reducing levels of violence, improving services, and strengthening judicial processes serving the needs of women survivors of violence.
The End of Program Outcome for the Supports, Services and Training Pillar is, “More women and children are being assisted by comprehensive, quality CSO and government support services” and that women and children are also “accessing community-based support”.
The program is providing grants to civil society organisation (CSO) service providers, as well as technical support to partners to strengthen the services they provide. At community level, the program is supporting local actors to identify and respond to violence. To increase the number of CSO staff with skills and knowledge, the program is developing and implementing vocational training. The program is also working with disabled people’s organizations to make supports and services more accessible and appropriate for people with disabilities.
The program’s primary counterpart for Supports and Services is the Ministry of Social Solidary (MSS), which is the lead agency for addressing VAWC including in its role as coordinator of the Rede Referal (Referral Network) at municipal level, manager of key staff responsible for receiving cases of violence against women and children, as a funder to service providers and in its responsibility to create standards for services. The program is also seeking ways to engage with the Ministry of Health.
Internal Foundation Contacts
Program, Program Finance, and administrative staff in the Foundation’s Timor-Leste office on a regular basis; Foundation offices in San Francisco headquarters, Washington DC, and other field offices in Asia on an occasional basis.
Current partner organizations, including NGOs and government agencies; Timorese civil society organizations, government organizations, international NGOs working in Timor-Leste; Australian Aid Program; other bilateral and multilateral donors in Timor-Leste.
JOB FUNCTIONS AND RESPONSIBILITIES
The Deputy Coordinator will:
- Provide significant contributions to develop and manage pillar workplans;
- Support to partners to enable them to effectively implement programming funded by the Nabilan This will include development and monitoring of workplans and budgets, review of
partner reports and engagement with partners to make adjustments to programming as needed.
This work will be done in collaboration with the Deputy Coordinator for Partnerships;
- Jointly plan community-based activities with staff of the Prevention Pillar and ensure outcomes
related to supports and services;
- Provide or facilitate technical support to Nabilan program partners regarding provision of services
and help to victims. This position will have a particular focus on enhancing the quality and reach of
services for people with disabilities;
- Management of consultants which will include development of TORs, procurement, selection,
enabling logistical and programmatic support required to complete the project; review of report
and invoices to enable approval and payment;
- Ensure that documentation for the Pillar is complete and internal and external reporting
obligations are met. This will include contributing to implementation of the Monitoring and
Evaluation Plan for the Nabilan Program and reporting to the donor;
- Monitor partner activities including through review of reports, meetings with partners and site
- Analyze and interpret partner reports against grant agreements and make recommendations to
Coordinator regarding these findings;
- Collaborate with Project Manager for the Community Services Training Program to support
development and delivery of this program. Key areas of work will include: selection and
management of resource people and students; documentation for accreditation; facilitating
learning and improvements in the course.
- Participate in identifying key risks for the pillar, actively monitor risks, and report any concerns for
- Ensure that partner and pillar activities are compliant to policies and obligations of The Asia
Foundation and its donors, in particular regarding child protection, financial management and Do
- Network with civil society organizations which are not partners of the program to enable the
Nabilan Program to be connected to relevant initiatives;
- Monitor relevant political, social, and economic developments and assess impact on the Nabilan
- Maintain high quality documentation of all of the above work which is filed in an orderly manner
(in hard copy and electronically);
- Directly supervise Program Officers and Program Assistants as may be required and assigned, ii
- Development of team and individual implementation work plans
- Day to day supervision
- Human resources management including performance management, leave requests and timesheets;
- Contribute to management discussions within the Nabilan program, including attending
- Other duties as assigned.
All applicants are required to meet the following criteria:
- At least five years of relevant professional experience including experience at a senior level in design and implementation of international development programs;
- Previous experience in working on programs aimed at ending violence against women and/or women’s rights;
- Demonstrated experience in management of multiple grants at a senior level;
- Demonstrated experience in design and monitoring of program budgets;
- Demonstrated experience in supervising program staff;
- Demonstrated ability to problem solve, proactively manage her/himself and others;
- Demonstrated ability to manage time and multiple tasks and to adjust to changing demands;
- Experience in developing training and/or mentoring for CSO partners;
- A personal commitment to promoting gender equality and to modelling personal behaviours consistent with the program focus;
- A willingness to pro-actively identify ways in which the program can better reach disadvantaged or marginalised groups, particularly people with disabilities;
- A commitment to working respectfully and collaboratively with individuals and organisations at a range of levels;
- A commitment to working in a multi-disciplinary team with a strong focus on use of evidence and learning;
- Strong oral and written communication skills in both English and Tetum;
- Willingness to travel to the districts;
- University Bachelor degree or equivalent in relevant discipline.
The Asia Foundation strongly encourages women to apply. The position is open for Timorese nationals only.
All applications must include a cover letter, an updated CV and must address the selection criteria. Please include three contactable referees. They must be addressed to Odete Laranjinha Pinto – Human Resources Officer, and delivered by hand to the Asia Foundation’s office at Avenida Luro Mata Bairro Metin II, Dili, Timor-Leste OR via email firstname.lastname@example.org before or by 28 September 2016 at 05.00 PM.
Only short-listed candidates will be contacted for the interview.