USAID’S AVANSA AGRIKULTURA PROJECT – Request for Quote – RFQ (Training for Bamboo Low and High Tunnels for USAID’s Avansa Agrikultura Project)- CD 16 de Setembro de 2016



able of Contents

Confidentiality and Conflict of Interest Statement

Submission Details

Submission Deadlines and Details

Questions and Clarifications

Introduction and Executive Summary

Activity Background

Detailed Scope of Work

Offeror Qualifications and Experience

Contents and Structure of Proposal

Assumptions & Constraints

Terms and Conditions

Type of Resulting Contract

Selection Criteria


Confidentiality and Conflict of Interest Statement

This document and its attachments may contain confidential and/or privileged information for the sole use of the intended recipient(s). If you are not the intended recipient, any use, distribution or copying of the information contained in this document and its attachments is strictly prohibited. If you have received this communication in error, please email or mail back to the sender and immediately delete and destroy any copies of this document and any attachments. Where no notice is given, all information contained herein is confidential information of Cardno Emerging Markets USA Ltd.

The offerors should not have an existing or potential conflict of interest in making the offers to Cardno.

Submission Details

Submission Deadlines and Details

All submissions for responding to this request must be submitted via email to or hand-delivered to USAID’s Avansa Agrikultura Project’s Office no later than:

September 16, 2016, 17.00 pm ET

Questions and Clarifications

All questions or clarifications must be submitted in writing via email to the contact email below or delivered in writing to USAID’s Avansa Agrikultura Project’s Office, no later than

September 9, 2016, 17.00 pm ET

No questions will be answered by phone.  If any questions are submitted, a written response will be circulated to all offerors. Email: grants@avansaag.comwith subject line: Training for Bamboo Low and High Tunnels for USAID’s Avansa Agrikultura Project – AID-472-C-15-00001-RFQ-#005.

Validity of the proposal: Proposal must be valid for at least 15 days from the closing date of submission.

Document standards:

·        Must be in Microsoft Word format

·        File name must end in “.doc”


Introduction and Executive Summary

USAID’s Avansa Agrikultura Project is a horticulture value chain activity aimed at addressing the key challenges of rural poverty, natural resource degradation, food insecurity, and under-nutrition. The value chain approach will be applied in achieving increased productivity along key horticulture value chains that include vegetables, fruits and legumes. Through the promotion of sustainable production practices, increased functionality of farmer groups and associations, improved market linkages, and increased availability and access to quality agricultural inputs and services, including access to finance, the project will aim to stimulate and support increased economic activity and growth in targeted rural communities and municipalities. Sustainability of these interventions will be supported by work to maintain sound policies and enabling environment relevant to the sector, as well as efforts to increase resilience to climate change and improve natural resource management as it relates to farm systems.

The overall purpose of the Avansa Ag is sustainable and inclusive economic growth accelerated in the agriculture sector. At the end of this project, it is anticipated that about 33,000 people in 250 communities will be earning higher incomes, showing improved nutrition practices, and managing their economic assets more effectively. This will be achieved through two project Sub-Purposes and a total of eight corresponding outputs.

Sub-Purpose 1 – Increased Productivity of the Horticulture Value Chain

     1. Policy and Enabling Environment Maintained or Improved

     2. Climate Change Resilience Increased through Natural Resource Management

     3. Sustainable Production Practices Adopted at the Farm Level

     4. Capacity of Farmers’ Groups and Associations Strengthened

     5. Improved Market Linkages

     6. Availability of Quality Agricultural Inputs and Services Increased

Sub-Purpose 2 – Increased Ability of Timorese Citizens to Engage in Economic Activities

     7. Improved Nutrition and Sanitation Practices

     8. Improved Skills to Utilize Productive Assets for Economic Activity

The project will work in contiguous municipalities and take a corridor-type approach that will enable goods and service providers to more readily move to and from markets during the production and consumption phases of the agriculture value chain. This corridor (or contiguous district) approach will incorporate a broad watershed perspective for environmental resilience and access to resources. This zone of influence (ZOI) will include the municipalities of Dili, Aileu, Ermera, Ainaro, and Bobonaro.

Activity Background

USAID’s Avansa Agrikultura Project is supporting farmers to extend their growing season and to introduce new cheap technologies that allows farmers to grow in the wet season. The project has conducted training on our demonstration plots with a select group of farmers on the techniques to build low and high tunnels. The tunnels are constructed from bamboo. This material is not only cheap and therefore accessible to farmers but is durable and can last for 10 years. However, many farmers still do not know about this technology.

The purpose of this RFQ to strengthen the linkages in the agricultural value chain by connecting farmers to Timorese business service providers (BSP). In this case, we want to strengthen connections between bamboo tunnel BSPs to farmers. We are seeking a Timorese business service provider who has proven experience of building bamboo tunnels who will be able to conduct information training sessions for farmers in 20 locations in the project targeted sucos[1].

USAID’s Avansa Agrikultura Project is seeking to hire organization (firm, NGO, university, research organization, etc.) that is a registered Timorese organization. More than one organization will be selected.  Each organization needs to be prepare to be included in a USAID’s Avansa Agrikultura Project training on new tunnel development techniques before they embark on the tasks below.

Detailed Scope of Work

Technical or Business Requirements: The selected BSP will need to develop a training/information session to demonstrate to farmers the advantages of the bamboo tunnel system.  This training session will be reviewed by USAID’s Avansa Agrikultura staff and refined if necessary.

Monitoring: USAID’s Avansa Agrikultura will be supplied with the name and contact information all off farmers that attend the information/training sessions.

Deliverables and Timeline:  The anticipated timeframe for the first assignment is September-February.  At least two information/training sessions are expected to happen each week.  A total of 20 sessions will be held.

Offeror Qualifications and Experience

The interested organizations should outline their relevant experience and the qualifications of their key personnel.

·        Profile, degrees, key personnel qualifications etc.

·        Length of Experience

·        Number and names of customers served with similar services

·        Specific Client experience (such as USAID/CDC etc.)

Contents and Structure of Proposal

The RFQ should be no more than 10 pages and follow the following structure:

·        Technical approach

o   Outline of training/information agenda sessions

·        Work Plan showing when and where each session will be held

·        Key Personnel and Staffing Plan

·        Qualifications and Experience

o   Narrative of relevant experience

o   List of current and past clients (not more than 3 years old)

o   Names and contact information of at least 3 references

·        Declaration of financial stability and conflict of interest

·        Detailed price structure (detailed budget and profit)

Assumptions & Constraints

The offeror must account for all costs in the quoted price, including but not limited to costs for travel, taxes, insurance, and visas, if any.

Terms and Conditions

a)     Offerors must be a legally registered entity in Timor-Leste or the U.S.

b)     All goods and related services to be supplied under this subcontract(s) shall have their source and nationality in countries listed under the USAID Geographical Codes 937. For all commodities and services which will be financed under any resultant subcontract(s), the supplier shall ensure are in accordance with the requirements of 22 CFR Part 228, “Rules for Procurement of Commodities and Services Financed by USAID” and AIDAR 752.225-70 “Source and Nationality Requirements.”

c)     A firm will be considered ineligible if it has been suspended, debarred, or ineligible, and/or on the “Consolidated Lists of Designated Nationals” or the System for Award Management at (Livingston).

d)     The Offeror is reminded that U. S. Executive Orders and U.S. Law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the Offeror to ensure compliance with these Executive Orders and Laws. This provision must be included in all subcontracts/sub awards issued under this RFQ.

e)     Offerors must indicate if in the Offerors preceding fiscal year, the Offeror received:

i.  80 percent or more of its annual gross revenues from US Government sources; and

ii. $25,000,000 or more in annual gross revenues from US Government sources

iii. If the Offeror answers yes to either of the criteria above, they Offeror must provide the names and total compensation of each of the Offeror’s five most highly compensated executives for the Offeror’s preceding completed fiscal year.

Type of Resulting Contract

The resulting award will be a firm fixed price deliverable based purchase order on the basis of best value, with payment based on the milestones presented above.

Selection Criteria

A.     The following outline the selection criteria for the RFQ:

Technical Approach                                                                                    20

Work Plan                                                                                                   15

Key Personnel and Staffing Plan                                                                20

Qualifications and Experience                                                                    15

Total Budget                                                                                                30

Total Maximum Points                                                                              100


Issuance of this RFQ does not constitute an award commitment on the part of CARDNO, nor does it commit CARDNO to pay cost incurred in the submission of proposals.

Nothing in this document shall be construed as an offer by CARDNO and no terms, discussions or proposals shall be binding on either party prior to execution of a definitive agreement. CARDNO reserve the right to accept or reject any offer in part or full or to cancel the procurement without any obligation to any offeror.

Grants Team

USAID’s Avansa Agrikultura Project



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