BA DISTRITO PROJECT
TITLE: Accountant (national position)
REPORTS TO: Finance & Operations Manager
DATE DUE: July 22, 2016 but will close earlier if a suitable candidate is identified
START DATE: As soon as possible. 12 month contract, renewable dependent on funding
Counterpart International is implementing the four-year United States Agency for International Development (USAID)-funded Ba Distrito project through to September 2017. The goal of the project is to improve local government’s ability to address community needs and increase its capacity to deliver services more effectively, efficiently and sustainably. The Ba Distrito project is partnering with the Government of Timor-Leste in support of its efforts to improve services at the local level by strengthening the ability of institutions such as suco councils and justice sector agencies to engage with and represent the interests of citizens at the grassroots level. The goals of the Ba Distrito program are to 1) build the capacity of suco councils to strengthen citizen participation and representation in local governance; 2) improve communication and linkages between suco councils, administrative posts and municipal administrations; local GOTL line ministries and other providers of basic public services at the sub-national level; 3) improve the delivery of justice sector services by strengthening legal aid services and improving district court functionality; and 4) promote inclusive and fair suco elections.
The Accountant will report to the Finance & Operations Manager and will be responsible for accounting tasks associated with Counterpart’s grant funded and other programs. The Accountant is responsible for applying accounting procedures to program structures, cycles, and needs. This position involves processing and auditing expense reports and records; preparing monthly invoices to funding agencies; reconciling invoices with GL; and preparing pipeline and other finance reports.
DUTIES & RESPONSIBILITIES:
· Process and record financial transactions during the day. Make sure that all ledgers are updated.
· Check and post monthly transactions into Excel spreadsheet for onward posting to Quick Books system. Ensure that all information in the spreadsheet is correct and complete.
· Dealing with cash transactions. Preparation of cash vouchers, maintenance of cashbook on daily basis.
· Dealing with bank transactions. Preparation of vouchers, maintenance of bank books on daily basis.
· Preparation of all bank account reconciliation statements on monthly basis.
· Upon receipt of approved documentation, prepare/process payment vouchers, check/bank payments and obtain required signatures.
· Prepare cash requirement statements for cash needs in the office.
· Prepare cash counts and prepare transaction worksheets for cash and bank activities for the supervisor’s review.
· Ensure the proper security of cash in the safe.
· Maintain an Advance Register for personal and program related costs.
· Review and check all support documents for financial reporting of grants.
· Photocopying and sending financial documents to Counterpart HQ and updating filing systems.
· A Bachelor’s degree in a relevant field (accounting, economics, etc.) or 3-5 years’ experience in a related field (finance, grants management, etc.);
· Experience working with an international NGO or UN agency;
· Previous USAID-funded grant experience and understanding of applicable rules and regulations for USAID cooperative agreements highly desirable;
· Ability to use Quickbooks;
· English required;
· Advanced computer skills to include Internet, Word, Excel, and database use and management;
· Excellent organizational and communication skills;
· Attention to detail, ability to track and follow up on multiple tasks independently while keeping all stakeholders informed in a proactive manner; and
· Excellent communication, problem-solving, teamwork and leadership skills.
Individuals interested in working with Counterpart International on this project should email CV, cover letter and salary expectation to Timor-Leste.firstname.lastname@example.org. Please indicate the position title (Accountant) in the subject line of the email.
“Counterpart International is an equal opportunity employer. Women, minorities, veterans and the physically challenged are encouraged to apply.”
Counterpart International is a global development organization that empowers people and communities to implement innovative and enduring solutions to social, economic, and environmental challenges. For nearly 50 years, Counterpart has been forging partnerships with communities in need to address complex problems related to economic development, food security and nutrition, and building effective governance and institutions. For more information visitwww.Counterpart.org