The Asia Foundation – CONSULTANCY – CD 06 de Julho de 2016

The Asia Foundation Timor-Leste

Improving Lives, Expanding Opportunities


TITLE: Baseline Consultant for Community Policing Support Program (CPSP) in Timor-Leste



In 2008, The Asia Foundation (“the Foundation”) began partnering with the Polícia Nacional de Timor-Leste (PNTL) on a pilot project to mitigate conflict through community policing. The Foundation received initial financial support for the pilot in 2009 from the United States Agency for International Development (USAID). In 2012 the Foundation received additional funding from USAID to launch a large-scale community policing program in several districts of the country. The Foundation subsequently attracted co-funding for the program from the New Zealand Ministry of Foreign Affairs and Trade (MFAT), the Australian government, and the United Kingdom’s Department for International Development (DfID). This multi-donor project was rebranded in Tetun as Hametin Kooperasaun Hamutuk Polícia ho Komunidade (HAKOHAK). This program was operational in 11 out of Timor-Leste’s 13 districts and around 30% of the country’s sukus (villages).


The USAID funding ended in January 2016, and the program is being extended with MFAT funding for an additional five years, under the name Community Policing Support Program (CPSP). Community policing now features prominently in both the PNTL 2014-2018 Strategic Plan and the 2015-2017 program of the VI Constitutional Government of Timor-Leste (GoTL). The new program consolidates hard won development gains achieved during the course of the New Zealand Timor-Leste Community Policing Program (TLCPP) and previous Foundation programming, and works towards achieving an outcome of a locally relevant and sustainable model of community policing in Timor-Leste that has the trust and confidence of the community.


CPSP is a single program of support that comprises both the New Zealand Police (NZP) and the Foundation. NZP will take the lead on some activities, leveraging their professional expertise and reflecting that a peer-to-peer bond between members of the police can be a platform upon which to build productive relationships and skills. TAF will take the lead on other activities, taking advantage of their developed relationships with State, community, and civil society actors across Timor-Leste and a strong track record of program management. Some activities will be carried out jointly. CPSP will have two distinct phases, covering the first three years of programming (2016-2018) and final two years (2019-2020) respectively. The first phase of programming will be the most resource-intensive while the second, and final, phase will constitute a drawdown of activities and phasing out of MFAT support. The goal of this activity is for the GoTL to fund and implement a locally relevant model of community policing.

Under HAKOHAK and previous phases of the Foundation’s community policing program, numerous studies and assessments have been carried out related to the quality, reach, sustainability, opportunities, and impact of community policing models and interventions—for example, evaluations of the suku-level Community Police Councils (CPCs) established by the Foundation and PNTL, as well as the HAKOHAK end-of-program evaluation, and the Foundation’s nationwide Community-Police Perceptions surveys conducted in 2008, 2013, and 2015. In addition, under HAKOHAK and previous CP programming phases, regular monitoring of program outputs, such as trainings and awareness-raising, and CPC activities including local case resolution and referral, has gathered a wealth of data across many indicators.


The key objective of this consultancy is to consolidate and—where needed—develop baselines in order to measure the outcomes and impact of CPSP, drawing on existing qualitative and quantitative data and/or assisting in generating data as necessary where gaps exist.


This will involve review of, at minimum:

  • Existing data and information, such as evaluations, assessments, case studies, survey findings, interviews with stakeholders, and monitoring and evaluation (M&E) data, generated by the Foundation and others;
  • PNTL and GoTL policies, plans, and statements, as they pertain to the commitment to and implementation and sustainability of CP in the country; and
  • The current CPSP results framework, which includes outcomes and indicators for activities to be implemented by CPSP joint implementer, the New Zealand Police, as well as the Foundation, local PNTL and NGO partners, and the CPCs.


It is anticipated the consultant will assist with developing a method and baseline for monitoring the quality of CPC case resolution, and may be tasked with conducting or developing additional research or M&E approaches, depending on other needs identified in consultation with CPSP. The bulk of the consultancy workdays are anticipated to take place in Timor-Leste.


Scope of work

The Consultant will:

  • Review and compile the various types of existing relevant data and information (to be provided by the Foundation).
  • Assist in refining and finalizing key indicators, methods, and targets in the CPSP results framework, in consultation with the CPSP team.
  • Develop a work plan describing the process and timeline for establishing the necessary baselines, and the methods to be employed.
  • Develop the baseline results/‘values’ for a discrete number of key indicators linked to the results framework.
  • Research and develop additional case studies to capture the quality of CPC case resolutions.
  • Develop M&E tools for the program going forward, including for the quality of resolutions, but also potentially for areas such as policy advocacy and community-level commitment, to be determined with the CPSP team.
  • Prepare a draft report describing and documenting the baselines for the aforementioned indicators, and presenting any new tools or analysis.
  • Share and discuss the baseline report at a meeting of Foundation management and program staff and partners.
  • Make final revisions to the report based on feedback from the Foundation.


Level of effort and timeline

Up to 35 days of work between June 27 and September 20, 2016, with a suggested allocation of workdays among Tasks as outlined below.


Task Description Work days
1 Initial review of documents, including program design documentation, previous research and evaluation results, and CPSP results framework 2
2 Review and analysis of CPSP existing monitoring and research data, including CPSP assessment data on sustainability strategies for the CPCs (much of which is only available in Tetun) 4
3 Review relevant monitoring components and tools with New Zealand Police 2
4 Develop research work plan and methodology for the baseline research including a focus on monitoring the quality of case resolution by CPCs and Suku Councils 2
5 Conduct additional baseline research in-country focusing on the quality of case resolution by CPCs and Suku Councils 4
6 National level interviews 4
7 Review, consult, and prepare alignment of monitoring tools with PNTL’s own monitoring systems 3
8 Baseline report drafting 5
9 Prepare report presentation (via powerpoint) and facilitate workshop on findings with the CPSP team (including MFAT, PNTL, NZ Police, Foundation and Belun staff) 2
10 Finalization of monitoring tools for missing aspects of the results framework, including to review quality of resolution 2
11 Train CPSP team on use of new tools 2
12 Discussion and refinement of results framework with the CPSP team 1
13 Report edits and finalization 2
  Total 35



  • Significant experience managing and evaluating development projects, ideally with experience in the area of community security, local justice systems, or police development.
  • Advanced degree in relevant field.
  • Experience conducting high-quality research or M&E.
  • Proven ability to conceptualize M&E methodology and processes and to present the findings in a clear, concise manner.
  • Strong writing skills.
  • Excellent cross-cultural sensitivity and communication skills.
  • Strong Tetun language skills highly desirable.
  • On-the-ground work experience in Timor-Leste (or strong knowledge of the country context) highly desirable.




Expressions of interest

Interested candidates must to submit the requirements as follows no later than 6th July 2016 at 5PM to Dian Wahyu Saputri, via email

  • A written application
  • An updated CV
  • Examples of past work (research contributions)
  • Budget proposal


Questions regarding this TOR may be directed to Sarah Dewhurst – Program Manager, CPSP, The Asia Foundation, Timor-Leste via email:

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