CARE TL – Deputy Project Manager for Disaster Risk Reduction – CD 30 de Junho de 2016

CARE International in Timor Leste

CARE International in Timor Leste




Internally & Externally

CARE International in Timor-Leste – CITL

Department / Project                    : Disaster Risk Reduction (DRR)

Position                                               : Deputy Project Manager for Disaster Risk Reduction

Supervisor                                          : Project Manager Disaster Risk Reduction

Grade                                                   : C4

Salary                                                    : From $819 per month plus benefits

Location of Work                             : Dili with at least 20% field based travel

Position Report To                          : Project Manager Disaster Risk reduction

Position Supervisors                      : Field Officers x4 (Covalima and Viqueque)

Job Description Prepared by      : Disaster Risk Reduction Coordinator

Date Job Description Updated   : 20 June 2016

Contract period                                                : Until 31 March 2017



CARE is an international development and humanitarian aid organization fighting global poverty, with a special focus on working with women and girls to bring lasting change to their communities. As a non-religious and non-political organization, CARE works with communities to help overcome poverty by supporting development efforts and providing emergency assistance. We believe supporting women and girls is one of the most effective ways to create sustainable outcomes in poor communities.

CARE’s long term program will focus on women and girls in rural disadvantage areas with four priority areas: SRM Health and Rights, Women’s Economic Empowerment, Women’s Voice and Education.

In Timor Leste, CARE’s goal is to improve the wellbeing and voice of women and girls in rural disadvantaged areas, as we know they are the most disadvantaged members of society. We do this through our thematic priority areas of sexual reproductive and maternal health and rights, education, women’s economic empowerment and women’s voice. CARE uses a number of approaches including the Gender Equality Framework, engaging men and boys, working in partnership, robust monitoring evaluation learning and impact and a commitment to accountability and inclusion.

Responding to humanitarian emergencies is an essential part of CARE’s work to fight poverty and injustice and we recognize that emergencies are a cause and effect of both. CARE Timor Leste plans to respond to the impacts of emergencies in a way that ensures women, men, boys and girls benefit equally and contribute to CITL’s efforts to promote gender equality across Timor Leste.


The Deputy Project Manager-DRR will support the Project Manager with the overall management and technical support to CARE International in Timor-Leste’s (CITL) disaster risk reduction, emergency preparedness and response programming. The position will closely support the implementation of the current ARC Project in Covalima and Viqueque, including supervising the four Field Officers and ensuring that they have weekly work plans that meet project requirements.  In addition, the position may be responsible for the collection, analysis and reporting of emergency assessment information (CITL and external sources) and support the management of CITL’s response projects.


Project Management

  • Based on the Project Work Plan, take the lead on the detailed planning for implementing and monitoring the activities of the ARC Project
  • Ensure timely and open communication with Project Manager in order to facilitate appropriate decision making for the project
  • Ensure that the two field teams have clear and appropriate monthly work-plans that align with the ARC project work plan
  • Coordinate with and support other CITL program teams on adaptation and inclusion of emergency response in existing projects
  • Ensure the quality of implementation of emergency project specific activities in line with the Monitoring & Evaluation plan and in close collaboration with the Program Quality unit
  • As required line manage emergency response project staff

Human Resources, Financial and Logistics Management

  • Liaise with Project Teams and Program Support Unit on staffing and logistical needs of planned activities
  • Together with the Project Manager, ensure that all staff performance review processes are conducted in a timely manner
  • Identify critical staff capacity needs and communicate to the Project Manager as appropriate
  • Draft project budgets, expenditures, procurement plans and in coordination with the Project Manager and monitor the budget against CITL and donor guidelines

Information management

  • Lead on the collection, analysis and internal reporting of El Nino information from CITL and external sources
  • Tracking of emergency information, updating of early warning triggers/indicators and reports
  • Provide relevant information and analysis inputs to support the Project Manager in proposal development

Liaison and Representation

  • As required by the Project Manager, develop relationships with external agencies as appropriate to ensure an efficient and effective coordinated response


  • Manage project advances, expenditure and financial acquittal
  • To proactively participate in the APPA process including the annual appraisal, midyear review and regular 1:1 meetings, ensuring that the APPA process (including the paperwork) is an integral component of Annual Work Plans and activities
  • Promote a safe and secure work environment; foster a culture of safety and security awareness and consistently follow all CARE safety and security policies, procedures and directives
  • Demonstrate an understanding of gender equality and women’s empowerment and a commitment to CARE’s approach and values including ethnic diversity and cultural sensitivity
  • Uphold and promote CARE’s commitment to Child Protection


  • Relevant Bachelor’s degree with at least 3-4 years experience in managing projects (Gender / agriculture or WASH experience an asset)
  • Relevant humanitarian aid experience an asset
  • Good leadership and management skills
  • Experience in project planning, and monitoring of work plan, budget and expenses
  • Ability to understand, comply and uphold all relevant CARE International in Timor Leste policies and standard procedures
  • Ability to draft and present regular reports to management as required
  • Availability and able to travel within Timor Leste as part of the role
  • The candidate should be organized, effective, creative, a team player, and highly motivated
  • Computer literacy within standard Microsoft Office programs, i.e. Word, Excel, Power Point, and Data Bases
  • Excellent communication skills in Tetun and good English skills both written and spoken. Local languages such as Bonak, Kemak and Tetun Terik an asset.

In return of your commitment you will benefit from ongoing professional development fostered within an innovative and forward thinking environment, plus a comprehensive benefits package.


To apply to this position, please submit your application letter and Curriculum Vitae with three references (Please DO NOT attached the other documents) to OR to HR Unit, CARE International Timor-Leste, Bairo Pitte, Dili, OR by email before or by date deadline 30 June 2016. Only successful candidates will be contacted for the interview.

CARE is an equal opportunity employer committed to a diverse workforce. Women are strongly encouraged to apply.


CARE International Timor-Leste is committed to protecting the rights of children in all areas we work. CARE International Timor-Leste reserves the right to conduct screening procedures to ensure a child-safe environment.


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