Counterpart International -Program Coordinator – Elections (National position)- CD 30 de Maio de 2016

Counterpart International 



Job title

Program Coordinator – Elections (National position)


Dili with travel to project target municipalities if required (Baucau, Covalima, Ermera, Liquica, Oecusse)

Application deadline

May 30, 2016

Type of Contract


Language(s) required

Tetum and English required

Starting Date

June 2015

Duration of the contract

9 months, extendable depending upon funding and performance


Counterpart International is implementing the four-year United States Agency for International Development (USAID)-funded Ba Distrito project.

The goals of the Ba Distrito project are to 1) build the capacity of suco councils to strengthen citizen participation and representation in local governance; 2) improve communication and linkages between suco councils, administrative posts and municipal administrations; local GOTL line ministries and other providers of basic public services at the sub-national level; 3) improve the delivery of justice sector services by strengthening legal aid services and improving district court functionality;  and 4) to strengthen the capacity of Government of Timor-Leste (GoTL), in particular its election management bodies to hold fair, transparent, inclusive local elections and facilitate voter engagement in preparation for the national general election.

Counterpart International is working with the Technical Secretariat for Electoral Administration (“STAE”), the National Electoral Commission (“CNE”) to implement election activities to support inclusive voter and civic education.  Counterpart is also providing grants to national NGO partners to undertake a set of election related advocacy and awareness raising activities at the national and municipal level.  In addition, through its Electoral Municipal Coordinators based in Baucau, Covalima, Ermera, Liquica and Oecusse Counterpart is also directly implementing a series of election activities to promote more inclusive voter and civic participation in the election process.

Under the supervision of the Elections Component Manager, the Program Coordinator – Elections will undertake the following:



·         Coordinate the timely, effective and quality implementation of the project’s election activities in 5 municipalities and at the national level in accordance with the project’s approved Workplan;

·         Work with the Election Municipal Coordinators to develop quarterly and monthly workplans for the election component’s activities;

·         Ensure effective monitoring and evaluation of the project’s election activities in accordance with the project’s Performance Monitoring and Evaluation plan;

·         Work with the Election Municipal Coordinators to develop quarterly and monthly monitoring and evaluation plans for the project’s election activities and election grantees;

·         Collate information from 5 municipal coordinators into one comprehensive plan;

·         Collate data and results from district based monitoring and evaluation into tracking forms

·         Review monthly reports provided by municipal election coordinators, election grantees and election consultants for completeness ensuring clear reporting against established work plan; 

·         Compile information contained in the monthly reports and prepare the quarterly report submission for the election component each quarter.

·          Act as primary liaison with the project’s national NGO election grantees working on elections, ensuring timely completion of activities in accordance with their workplan, the quality of the implementation of their activities and reviewing in detail their monthly reporting submissions (narrative and financial) providing detailed feedback to improve performance.

·         Stay up to date on election developments and provide technical advice relating to elections to the project and its partners.  Develop understanding of applicable international standards for elections, and the relevant Timor-Leste specific election rules, regulations and procedures.

·         Assist in providing technical assistance and support to Ba Distrito’s partners on elections and grants management;

·         Observe election day procedures, counting and tabulation operations as well as monitor post-electoral developments;

·         Establish strong relationships with CNE, STAE, national partners and relevant stakeholders;  and

  • Other duties as required at the direction of the Election Manager including translation and interpretation or election related materials from time to time.




·         A university degree in a relevant discipline;

·         A minimum of 3 years of prior experience in a project officer or project coordination role required;

·         Experience on donor-funded capacity building programs, including experience working with an international government or non-governmental organization highly preferred.

·         Excellent coordination, reporting and analysis skills required;

·         Demonstrated ability to effectively coordinate with a wide range of stakeholders.

·         Demonstrated ability to work as part of a team;

·         Gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;

·         Good understanding of electoral processes preferred;

·         Excellent public speaking and writing skills in Tetum required;

·         Excellent written and spoken English-language skills required.




Please submit a CV and cover letter to and write “Application: Program Coordinator – Elections” in the subject line. In your cover letter, please include brief answers to the criteria listed in the ‘Qualifications’ section. Applications close at 5:30pm, Monday May 30, 2016.


Counterpart International is a global development organization that empowers people and communities to implement innovative and enduring solutions to social, economic, and environmental challenges. For 50 years, Counterpart has been forging partnerships with communities in need to address complex problems related to economic development, food security and nutrition, and buildingeffective governance and institutions. For more information  


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