Internally & Externally
CARE International in Timor-Leste – CITL
Department / Project : Program Quality
Position : Deputy Project Manager: Program Quality
Supervisor : PQ Unit Manager
Grade : B1
Country Office : CARE Timor International in Timor Leste (CITL)
Salary : From $881 per month plus benefits
Location of Work : Base in Dili, with some travel to field locations
Position Report To : Gender and Program Quality Manager
Position Supervisors : N/A
Job Description Prepared by : PQM
Date Job Description Updated : 26 April 2016
Date Job Description Evaluated : N/A
Contract period : June 30, 2017 with possibility of extension
CARE is an international development and humanitarian aid organization fighting global poverty, with a special focus on working with women and girls to bring lasting change to their communities. As a non-religious and non-political organization, CARE works with communities to help overcome poverty by supporting development efforts and providing emergency assistance. We believe supporting women and girls is one of the most effective ways to create sustainable outcomes in poor communities.
CARE’s long term program focuses on women and girls in rural disadvantaged areas with four priority areas: Sexual Reproductive and Maternal Health and Rights, Women’s Economic Empowerment, Women’s Voice and Education.
A. PURPOSE OF THE POSITION:
The Program Quality unit is responsible for ensuring the quality of CITL’s programming in line with the Long Term Program, particularly focusing on MEL, impact and learning, gender equality, partnership and advocacy. The team oversees the implementation of CITL’s core strategies, provides technical support to projects and builds the capacity of all staff in CITL. The DPM Program Quality is responsible for supporting the day to day management of the PQ team including the Gender Officer and Training and Partnerships Officer. This day to day management support includes team meetings, monitoring progress of workplans, monitoring the budget and expenditures, providing advice and support to the team members and representing the GPQM when they are not available. The DPM will also have a technical focus on MEL and lead the Impact and Learning Strategy, as well as overseeing the implementation of the Partnership Strategy.
B. MAIN RESPONSIBILITIES:
- Team Management
- Supervise the Program Quality Team including the Gender Officer and Training and Partnerships Officer
- Help all staff to develop ownership and responsibility for PQ activities and strategies as a whole and create team spirit amongst the project staff
- Ensure regular team meetings and sharing of plans, learning and challenges to encourage support and accountability throughout the team
- Identify critical staff capacity needs and communicate to the GPQM as appropriate
- Support the GPQM in work planning, planning project expenditure, procurement and monitoring against the budget and workplan
- Monitoring, Evaluation, Learning and Impact (MELI)
- Coordinate and monitor the implementation of the Impact and Learning Strategy, reporting to PMT quarterly and SMT every 6 months
- Lead the MEL Working Group in supporting the Impact and Learning Strategy
- Lead in providing project support and capacity building to staff and partners in MELI
- Undertake quarterly Program Quality monitoring visits to projects and provide constructive feedback to project managers
- Coordinate high level monitoring of LTP process including beneficiary numbers, stories, PIIRS data collection and other activities according to the LTP MEL plan
- Oversee the implementation of the partnership strategy, with coordination from the Training and Partnerships Officer, ensuring regular monitoring and reporting to PMT and SMT
- Establish and support the Partnerships Working Group in supporting the Partnership Strategy
- Provide support to Project Managers in identifying, establishing and managing partnerships
- Act as the Child Protection Focal Point–Programs and work with the Training and Partnerships officer to ensure all staff receive Child Protection training and staff and partners comply with the Child Protection Policy
- To proactively participate in the APPA process including the annual appraisal, midyear review and regular 1:1 meetings, ensuring that the APPA process (including the paperwork) is an integral component of Annual Work Plans and activities
- Promote a safe and secure work environment; foster a culture of safety and security awareness and consistently follow all CARE safety and security policies, procedures and directives
- Demonstrate an understanding of gender equality and women’s empowerment and a commitment to CARE’s approach and values including ethnic diversity and cultural sensitivity
- Uphold and promote CARE’s commitment to Child Protection
C. EXPERIENCE AND QUALIFICATIONS:
- Experience in the implementation of humanitarian or development projects
- Knowledge and experience of monitoring, evaluation, learning and impact systems, tools and activities
- Knowledge and experience of partnership processes and tools and CSOs in Timor Leste
- Commitment to gender equality and understanding of key issues and approaches to gender in Timor Leste
- Strong capacity for team management, leadership skills and supervision
- Secondary school qualifications completed; university degree preferred
- Willingness to travel to the municipalities including rural areas for a period of time
- Ability to provide technical guidance, coaching and mentoring to work colleagues using good inter personal skills
- Ability to comply with and uphold all relevant CARE International in Timor Leste approaches, policies and standard procedures
- Computer literacy within standard Microsoft Office programs, i.e. Word, Excel, Power Point, and data bases and excellent communication skills both written and spoken in English and Tetun
In return of your commitment you will benefit from ongoing professional development fostered within an innovative and forward thinking environment, plus a comprehensive benefits package.
To apply to this position, please email or submit your application letter and Curriculum Vitae with three references (Please DO NOT attached the other documents) to firstname.lastname@example.org OR to HR Unit, CARE International Timor-Leste, Bairo Pitte, Dili, OR by email before or by date deadline on 18 May 2016 5pm. Only successful candidates will be contacted for the interview.
|CARE is an equal opportunity employer committed to a diverse workforce. Women are strongly encouraged to apply.
CARE International Timor-Leste is committed to protecting the rights of children in all areas we work. CARE International Timor-Leste reserves the right to conduct screening procedures to ensure a child-safe environment.