The United States Peace Corps program in Timor-Leste seeks a qualified and motivated candidate for the following short-term position (approximately 100-110 working days; starting in June or July):
Pre-Service Training (PST) Administrative & Logistics Assistant
The United Peace Corps is a non-political, non-religious organization. The Peace Corps is an agency of the United States Government and was founded by President John F. Kennedy in 1961. General information about Peace Corps can be found on www.peacecorps.gov.
The Administration & Logistics Assistant (ALA) is responsible for the overall administration and logistical component of Pre-Service Training (PST). The day-to-day work of the ALA is under the management and direction of the Training Manger. The ALA will work closely with Training Manager, Director of Programming and Training, Site Coordinator, the training team and other Peace Corps departments to ensure that logistical administration is provided and effective support is given to both PST staff and trainees throughout the Training of Trainers (TOT) and PST events. The ALA must effectively coordinate with the Admin team in the Peace Corps Office (Dili) for better support of training events.
This is a contracted position and requires living and working fulltime at the central PST training site, with frequent travel to training cluster and/or Dili. The ALA will be required to follow a six-day work week, with additional preparation time and activities in the evening, and on weekends and holidays.
Responsibilities include but are not limited to:
Provide administrative and logistical support to TM and the training team; prepare schedules and other general administrative assistance.
Assist TM with all preparations for Pre-Service Training (PST). Help with research on and arrangements for venues, transportation, guest speakers, and other logistical coordination.
Provide clerical and administrative support to TM and training staff;
Draft reports, as necessary and as directed by the TM, of financial and logistical expenditures/use;
Maintain a professional and positive public image with the training staff, Trainees and the local community.
Education: Any University Degree preferred. Five years of relevant work experience may be substituted for university degree.
Language: Fluency in Tetum required. Strong English skills required; English fluency preferred.
o A minimum of 2 years of related work experience in administration, business, or other field required. 5 years relevant work experience preferred for maximum consideration.
o Demonstrated computer skills with special in using spreadsheets, communication, and organizational skills required.
o Demonstrated working knowledge of administrative procedures, organizational skills, accounting/budgeting skills, and ability to perform administrative responsibilities efficiently required.
o Willingness to learn Peace Corps and relevant regulations.
o Ability to work within a cross-cultural team which includes American and Timorese Staff.
o Prior experience working with American and/or experience living abroad preferred.
o Ability to take initiative and work with minimal supervision.
o Personal skills: flexible, adaptable, reliable, sense of humor, sensitivity to gender and diversity issues.
o Excellent interpersonal communication and organizational/time management skills.
o Proactive attitude and flexibility.
o Ability and willingness to follow directions and training from supervisors.
o Polite manners, professionalism and sense of discretion under all circumstances.
This position has a salary range of approximately $2,000 – $2,350 for the total period of performance. Housing during the PST training period and a modest per diem will be provided at the training site. No other benefits are provided.
Important! For consideration, all applicants must submit a Resume (CV) of NO MORE THAN 4 PAGES, together with a Cover Letter stating in detail how their education and experience fulfills all the listed qualifications of the position; please do NOT send any additional attachments. Both Cover Letter and Resume (CV) must be type written in English, saved as a Word or PDF file with applicant’s name in the filename (example: JSmith_CV.pdf, JSmith _CoverLetter.pdf) and emailed to: firstname.lastname@example.org. Email subject line should state: Admin & Logistics Assistant.
Closing date: Applications must be received by Sunday May 8 for maximum consideration. No phone calls or personal visits related to this vacancy will be accepted. Only short-listed candidates will be contacted.
The Peace Corps is an equal opportunity employer.