The Asia Foundation – Senior Program Officer – CD 12 de Abril de 2016

The Asia Foundation Timor-Leste

Improving Lives, Expanding Opportunities



Title:                                     Senior Program Officer

Program:                          Inter-ministerial Coordination for Community Security Program

Reports to:                      Local Governance Coordinator and Community Policing Support Program (CPSP) Team Leader

Direct Report to:         Local Governance Coordinator

Supervises:                                      Program Officers

Unit:                           Timor-Leste Office

Work Location:             Dili with frequent travel to all municipalities

Contract Duration:     8 months (1 May to 31 December 2016)


Job Summary

The Senior Program Officer (SPO) will support the design and implementation of the Inter-ministerial Coordination for Community Security Program. The SPO is responsible for the management and implementation of facilitating enhanced interaction and integration between Community Policing Councils (CPC) and Suku Councils and institutions in governance at national and sub national level. The SPO will ensure the achievement of the objectives set out in the program document according to the schedule set out in the work plan.

The SPO will lead the program’s policy, advocacy and training components. The SPO will be the program’s key focal point for government liaison and will work extremely closely with the Ministry of State Administration, local authorities and the National Police of Timor-Leste (PNTL), particularly in support of the National Department of Community Policing (NDCP).


Background to the Program

The Asia Foundation (the Foundation) has a long history working in local governance and community policing in Timor-Leste. Under the Foundation’s local governance programming the Foundation has provided extensive support to Suku Councils across the country. Under the community policing programming the Foundation has supported the establishment of Community Policing Councils (CPC) at the Suku level. This program is designed to leverage the relationships the Foundation has between the Ministry of State Administration and the Ministry of Interior to develop an agreed inter-ministerial policy and implementation plan for the creation and oversight of suku security mechanisms. This should define the extent of overlap between the suku council and the CPCs, and ensure the relevant guidelines for the creation of new CPCs integrated into the suku councils.

Internal Foundation Contacts:                                                       

Local Governance Coordinator, Local Governance team, CPSP Team Leader, Deputy Team Leader, CPSP SPO for Security Sector Policy, CPSP SPO for Training and CPSP team, other relevant program staff, finance, and administrative staff in the Foundation’s Timor-Leste office on a regular basis.


External Contacts:

Timorese partner institutions and organizations, including the National Police of Timor-Leste (PNTL), Ministry of State Administration, other government representatives, civil society representatives, New Zealand Police and other stakeholders working on conflict prevention and police development.


Key Responsibilities:

Senior Program Officer will work closely with Local Governance Coordinator and CPSP Program Manager:

  • In coordination with the Local Governance and CPSP teams, design the program’s policy development strategy for the development of a sustainable inter-ministerial model of community security and ensure leadership by PNTL and Ministry of State Administration.
  • Plan, manage, supervise, monitor and evaluate the work of the policy development and training components of the program.
  • To engage local civil society, parliament, and relevant ministries to conduct advocacy efforts and help pass the suku law and ensure CPCs to be kept as a competency.
  • To approach and coordinate the implementation of Inter-ministerial meetings on planning for implementation of integrating CPC into village Council.
  • To design and deliver a 2 day training to existing or new CPCs on integrating into the Village Council.
  • To conduct municipal or sub-municipal meetings on reporting and oversight of CPCs inside of village councils.
  • To support land dispute research and review of land mediation systems for resolving land disputes.
  • To support election research on potential conflict drivers for village level elections and appropriate policy responses.
  • On a quarterly basis, insert all M&E data into draft quarterly report to donors and stakeholders and submit to Program Coordinator for finalization.
  • Assist in developing and drafting donor reports.
  • Ensure integrated strategy with other program pillars within The Asia Foundation, including Nabilan Ending Violence Against Women Program, Support for Public Policy Program, Local Governance and Women’s Empowerment Program.
  • Comply with relevant donor and TAF grant regulations and procedures.
  • Other duties as assigned.




All applicants are required to meet the following criteria:

  • The Foundation expects that those applying for the Senior Program Officer will have at least five years of relevant professional experience of increasing levels of responsibility, including experience at a senior level in design and implementation of international development programs.
  • Previous relevant experience working with state actors or organizations focusing on organizational development of government institutions, development of governance or security sector institutions in Timor-Leste.
  • Extensive experience in Programme Management in an international development organization;
  • Good understanding of monitoring and evaluation methodologies;
  • Good understanding and experiences of working with suku councils, CPC civil society organizations and the field of participatory governance;
  • Demonstrated work experience in management of field activities.
  • Proven experience of responsible management and monitoring of program activity budgets.
  • A personal commitment to promoting gender equality and child protection and to modelling personal behaviours consistent within the program focus.
  • A willingness to pro-actively identify ways in which the program can better reach disadvantaged or marginalised groups, particularly women and people with disabilities;
  • A commitment to working respectfully and collaboratively with individuals and organisations at a range of levels;
  • A commitment to working in a multi-disciplinary team with a strong focus on research, evaluation, learning, and networking;
  • Outstanding oral and written communication skills in English and Tetun.
  • Experience in publication to online and print media of success stories in English and Tetun.
  • Willingness to travel to districts on an occasional basis.
  • Undergraduate degree related to international development, development studies, economics, social sciences, public administration, or democracy and governance;
  • University Master’s degree or equivalent in relevant discipline a distinct advantage.
  • Strong communication skills both written and verbal and demonstrated skills in group facilitation;
  • Advanced computer skills, particularly MS Office (MS Word, Excel and Powerpoint)
  • Well-organised, resourceful with good planning and problem-solving abilities
  • A team player, flexible, quick-thinking and able to work well under pressure


The Asia Foundation strongly encourages women to apply. The position is open for Timorese nationals only.


All applications must include a cover letter, an updated CV and must address the selection criteria. Please include three contactable referees. They must be addressed to Odete Laranjinha Pinto – Human Resources Officer, and delivered by hand to the Asia Foundation’s office at Avenida Luro Mata Bairro Metin II, Dili, Timor-Leste OR via email before or by 12 April 2016 at 05.00 PM.

Only short-listed candidates will be contacted for the interview.




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