Internally & Externally
CARE International in Timor-Leste – CITL
Department / Project : PSU
Position : Accountant (ACT)
Supervisor : Finance Manager (FM)
Grade : C1
Salary : From $702 per month plus benefits
Location of Work : Dili
Position Report To : FM
Position Supervisors : Cashier, Payroll Officer, Finance Assistant
Contract period : 1 Year
CARE is an international development and humanitarian aid organization fighting global poverty, with a special focus on working with women and girls to bring lasting change to their communities. As a non-religious and non-political organization, CARE works with communities to help overcome poverty by supporting development efforts and providing emergency assistance. We believe supporting women and girls is one of the most effective ways to create sustainable outcomes in poor communities.
The accountant is a senior position who responsible to supervise the PO, CS and FA to ensure the payroll procedures, cash management and filling system is done properly in compliance with CARE, donor and local rules and regulations. ACT along with the SFO also provide assistance and back up of finance manager in completing country office accounting. Specific responsibilities include, but are not limited to management of cash, Payroll and staffing benefit reconciliation, monthly and annually closeout procedures, general accounting and internal controls.
The position reports directly to the FM
- Supervise Payroll Officer (PO), Cashier (CS) and Finance Assistant (FA) to ensure the payroll procedures, cash management and filling system are done properly and timely
- Assisting Finance Manager in Country Office Accounting
- Taking a part in internal control function including fraud prevention
- General Finance tasks: FM back up and SUN implementation
A. Country Office Accounting
- Review Payment voucher daily and Finsun weekly
- Update the information for annual operation budget preparation if required
- Prepare the journals to be approved by FM or approve journal prepared by PO and CS (revision Finsun)
- Post entries to the general ledger (if required)
- Supervise Cashier in completing the procedures such as cash count, cash replenishment, bank and cash reconciliation
- Along with DFM, perform monthly/annual financial closeout procedures such as:
- Finalize monthly cash reconciliation
- Prepare the monthly journals (depreciation, prepayment, personal bill, staff provision international staff tax)
- Update and finalize SPC to be approved by FM and post the SPC journals after approval
- Prepare the Balance sheet reconciliation and arrange the approval from CD and CD (quarterly) and collect the supporting documents to send the hard copies to Care Australia bi-annually
- Other necessary steps as per guidelines from CARE Australia and CITL (work schedule, finance processes etc)
B. Payroll Procedures
- Review payroll calculation and staff benefit reconciliation by PO
- Ensure the payroll is calculated and paid properly and timely.
- Ensure the tax is cleared monthly and the reconciliation is updated regularly.
- Internal audit on payroll process and database management if required
C. Internal Controls
- Socialize COFM and conduct 101 CARE training
- Conduct the internal control checklist for country office in regular time
- Report the fraud indication to FM
- Involve in investigation team for fraud case if required
- Conduct fraud training and other trainings related to internal control plans
D. General Finance tasks
- Supervise the payroll officer, cashier and finance assistant
- Provide effective backup when Finance Manager absent along with DFM
- Involve in SUN implementation including provide SUN training for new staff and work together with Finance CARE Australia and IT for issues on SUN.
- Travel to field offices, project sites and partner if required
- To proactively participate in the APPA process including the annual appraisal, midyear review and regular 1:1 meetings, ensuring that the APPA process (including the paperwork) is an integral component of Annual Work Plans and activities
- Promote a safe and secure work environment; foster a culture of safety and security awareness and consistently follow all CARE safety and security policies, procedures and directives.
- Demonstrate an understanding of gender equality and women’s empowerment and a commitment to CARE’s approach and values including ethnic diversity and cultural sensitivity
- Uphold and promote CARE’s commitment to Child Protection.
- Actively participate Gender Working Group (GWG)
- Actively involved in the GWG meeting.
- Bachelor degree in any business related course (preferably Accounting)
- Experience at least three years in supervisor accounting level
- Experiences in handling projects report from various donors (EC, AUSAID, USAID etc) will be an advantage.
Skills and Abilities:
Good written and verbal skills in the English language
In return of your commitment you will benefit from ongoing professional development fostered within an innovative and forward thinking environment, plus a comprehensive benefits package.
To apply to this position, please email or submit your application letter and Curriculum Vitae with two references (Please DO NOT attached the other documents) to firstname.lastname@example.org OR to HR Unit, CARE International Timor-Leste, Bairo Pitte, Dili, OR by email before or by date deadline on 28 February 2016. Only successful candidates will be contacted for the interview.
|CARE is an equal opportunity employer committed to a diverse workforce. Women are strongly encouraged to apply.
CARE International Timor-Leste is committed to protecting the rights of children in all areas we work. CARE International Timor-Leste reserves the right to conduct screening procedures to ensure a child-safe environment.