The Asia Foundation – Job Advertisement – Consultancy – CD 19 de Fevereiro de 2016

The Asia Foundation Timor-Leste

Improving Lives, Expanding Opportunities

Job Advertisement – Consultancy

Expression of interest: Project Management of development of Certificate III and IV training programs in Community Services

The Asia Foundation’s Nabilan program is currently supporting the development of national qualifications in community services at the Certificate III and Certificate IV level through the TVET system in Timor-Leste. The aim is to strengthen the quality of service delivery within the sector and to work with relevant CSOs, government ministries and stakeholders to provide quality, contextual and practical training for people currently working in the sector, and those who wish to work in the sector.

This terms of reference seeks a qualified and experienced Contractor to support the development of curriculum, identification of trainers, supervisors and mentors, and implementation of a pilot phase of training, with support from the Nabilan program. The Contractor would be responsible for selecting, sub-contracting and managing a team to deliver on the contract.


The Asia Foundation (the Foundation) is implementing an Ending Violence Against Women (EVAW) Program (called “Nabilan”) in Timor-Leste under a Grant Agreement with the Australian Department of Foreign Affairs and Trade. The Nabilan (EVAW) Program goal is to reduce the proportion of women who have experienced violence, and to better meet the needs of women and children affected by violence. The objective is to improve outcomes for women in prevention, supports, and access to justice by improving capacity in key ministries, reducing levels of violence, improving services, and strengthening judicial processes serving the needs of women survivors of violence.

The program’s primary counterpart is the Ministry of Social Solidary (MSS), which is the lead agency for addressing VAW including in its role as coordinator of the  Rede Referal (Referral Network) at district level, manager of key staff responsible for receiving cases of violence against women and children, as a funder to service providers and in its responsibility to create standards for services. The program is providing grants to civil society organisation (CSO) service providers, and institutional strengthening support to the Directorate of National Social Development (DNDS) within MSS. The focus is on improving the quality and expanding the reach of existing services.



Background to the process

The goal of training delivered will be to improve the quality and reach of services provided to women and children, as well as communities more broadly. This Contractor will enable Nabilan Program to meet its goals in terms of providing competence based, professional training to staff of CSOs and MSS. This activity contributes to the End of Program Outcome: “More women and children are being assisted by comprehensive, quality, CSO and government referral services…”. The Contractor will manage a team of curriculum writers, assessors and trainers as well as Supervisors and Mentors.

The training developed under this program will align to guidelines of INDMO (National Labour Force Development Institute – the Timor-Leste accreditation body for TVET Training), and will be delivered as Nationally Accredited Certificate III and IV courses. Nabilan is working with CSO’s to develop a set of training competencies for the program and a framework for both Certificate III and IV courses. This framework will be submitted to INDMO for approval.


In Phase I, The Contractor will first work intensively to refine the identified competencies, develop the curriculum modules, then design and test the program. The Contractor will also assess participants (including through recognition of prior learning). The Contractor

will make any necessary changes to finalise curriculum for accreditation purposes.


Working with key actors

The Contractor will be required to establish a team with people who work in CSOs and people experienced in service delivery and those with TVET (vocational training) and/or adult education expertise. As such, the team will combine field experience in direct service delivery, with vocational training and adult education expertise.


To deliver the accredited training programs, the Contractor will collaborate and coordinate with two Timor-based Registered Training Organisations (RTO’s) and deliver programs under this auspice. The Contractor will lead the process to select RTOs. Approval and resourcing of these organizations will be through The Asia Foundation.


The Contractor will be required to manage a team which will include:

  • 2 members from selected RTOs (1 each)
  • 2 members with extensive experience in community services delivery
  • 1 member from the Nabilan program who will provide oversight, supervision and support


Key deliverables of the consultant


The terms of reference is divided into two Phases, recognising that tasks, deliverables and budgeting of Phase II will need to be adjusted based on progress in Phase I.


In Phase I the Contractor will be responsible for the following deliverables between February and July 2016:

  • Development and approval of a workplan for Phase I including timelines and decision making mechanisms to ensure the project moves forward effeciently and effectively within the structures and program plans of The Nabilan program
  • Selection and contracting of a team to develop curriculum (based on team composition listed above)
  • Confirmation of roles and responsibilities and deliverables of team members
  • Facilitation of this team to accomplish deliverables
  • Selection of 2 Registered Training Organizations, which may be contracted separately by TAF and documentation of criteria and process used to select these RTOs
  • Finalization of a contractual agreement and workplan with RTOs
  • Finalization of competency framework, in the format required by INDMO
  • Consultation with INDMO and other relevant actors regarding the competency framework, documentation of feedback and revisions to respond to feedback
  • Presentation of the final competency framework to INDMO, and successful approval of the framework
  • Development and finalization of curriculum for Level III and Level IV. This will involve seeking relevant existing documents and permissions and development of new materials as needed. All documents should be finalized in Tetum, in the format required by INDMO
  • Selection and contracting of trainers and training of trainers (as needed). The process to do this will be agreed with The Asia Foundation.
  • Identification of Supervisors and mechanisms for resourcing them
  • Contracting of Supervisors as appropriate
  • Development of assessment processes, tools, and systems to manage assessment data, which are compliant with INDMO regulations and appropriate for the Community Services Sector, particularly focused on work with women and children who experience violence
  • Testing of up to 4 modules of the course, documentation of the feedback, and revisions as necessary, to be agreed with The Asia Foundation
  • Scheduling of courses
  • Finalization of policies regarding regulations and resourcing of students’ participation. This will require reference to financial regulations and requirements of The Asia Foundation.
  • Weekly status updates to The Nabilan Program
  • Development of workplan, methodology and budget for Phase II


Contributing to the deliverables will be the following outputs:


  1. Planning, Logistics and Administration
  • Creation of a course implementation timeline (covering 1 year of implementation activity planned in advance).
  • Develop a roster of training resource people who may be included in training delivery, in collaboration with Nabilan members
  • Develop a plan for training implementation developed in collaboration with CSO member groups, their staff and Nabilan members
  • Develop a training agenda and course structure and amend as necessary
  • Where appropriate, represent Nabilan in key discussions on curriculum development (with INDMO, with MSS, with RTO’s) and keep Nabilan staff briefed in relation to program implementation.


  1. Curriculum Development
  • Written format of curriculum, lesson plans, resource booklets, handouts in Tetun language
  • Develop training resource library materials as appropriate and document


  1. Assessment and course records
  • Develop assessment materials
  • Written plans and timetables for assessment
  • Development of a database of results (shared with Nabilan key staff).


  1. Supervision and Mentoring
  • Develop supervision and mentoring plans and processes
  • Identify Supervisors




  1. Planning, Logistics and Administration
  • Implementation of a course timeline
  • Utilization of a roster of training resource people who will be used for training delivery, in collaboration with Nabilan members
  • Where appropriate, represent Nabilan in key discussions on curriculum development (with INDMO, with MSS, with RTO’s) and keep Nabilan staff briefed in relation to program implementation.
  1. Curriculum Development
  • Implementation of a training resource library materials as appropriate and document
  1. Assessment and course records
  • Implementation of plans and timetables for assessment
  • Ensure appropriate storage for assessment materials, as evidence of training provided, in accordance with requirements for Timor-Leste
  • Utilize database of results (shared with Nabilan key staff).
  1. Course Review and Evaluation
  • Review report on efficiency of program delivery
  • Review report on degree to which program met outcomes
  • Participatory Organisational Strengths and Needs Assessment conducted annually with participating CSO’s to measure capacity changes resulting from program implementation
  • Documented program changes on an annual basis
  1. Supervision and Mentoring
  • Ensure implementation of supervision and mentoring plans and processes





Key responsibilities for both phases will include:


Development of curriculum

  • Work together in a team with experienced RTO personnel to develop the curriculum and create and prepare curriculum materials for Certificate III and IV programs in line with INDMO processes and accreditation requirements.
  • Work collaboratively with CSO and MSS to design Certificate III and IV implementation plans that meets the needs of those working full time, studying or with other commitments to current programs (this includes Certificate IV Recognition of Prior Learning for some participants).
  • Seek existing human resources to develop modules, adapt existing materials, provide input, and/or develop new materials as part of program delivery
  • Identify and collect existing modules from a variety of CSOs, government and private institutions and adapt these to the accredited training framework and format. These may include international as well as Timorese organizations
  • Collaborate with selected RTO’s on all aspects of preparation for training delivery.


Training Delivery

  • Develop suitable training plans and inform all participating organisations and their members of the schedule and any updates
  • Deliver the training and adapting the program in line with the needs of participants’ backgrounds and experiences to ensure greatest professional development outcomes from the program
  • Assess course participants’ progress, offering constructive feedback and tailoring advice to ensure maximum participant learning and program effectiveness.
  • Contribute to moderation and validation of assessment processes.
  • Coordinate with experienced community services personnel delivering sections of the training program to maximize benefits of their involvement.


Program Review and Continuous Improvement

  • Ongoing contribution to monitoring of progress
  • Conduct program assessments regarding the efficiency of implementation
  • Conduct program reviews regarding effectiveness of the training program in meeting defined objectives
  • In collaboration with the CSO’s, conduct a Participatory Organisational Strengths and Needs Assessment annually, to measure changes resulting from training inputs.


Monitoring and Reporting

  • Provide regular updates to Nabilan, including key successes and challenges with a view to collaboratively problem solve any issues or gaps that arise
  • Compile monthly reporting to Nabilan Program Management on training activity and achievements.
  • Compile a training report on each program delivered
  • Share Database of training participation and outcomes with Nabilan and CSO’s.


Supervision and mentoring

  • Ensure supervision and oversight of students undertaking the Certificate III and IV through securing of Supervisors and Trainers
  • Provide professional mentoring in a range of professional competencies including case management; client liaison; human resource management; advocacy; counseling and other relevant areas
  • Provide regular feedback to Trainers and Supervisors to contribute to improvements and further developments
  • Provide recommendations to the Team about competencies, skills and knowledge required by students




The assignment will run from February 2016 to December 2017.


  • Phase I will run February – July 2016
  • Phase II will run from August 2016 – December 2017.


Continuation of work in Phase II will be contingent on approval of a work plan, methodology and budget at the end of Phase I.




The Contractor will be supervised by Kathryn Robertson, the Services Coordinator, Nabilan Program.



The Contractor will have a skill set which combines TVET, community services delivery and relevant advanced university level qualifications. The following qualifications and experience will be required:


Core skills and attributes

  • Ability to work collaboratively and constructively in a multi-disciplined team Demonstrated ability to manage complicated projects
  • Demonstrated ability to adapt methods and tools to context
  • Demonstrated ability to manage information
  • Demonstrated planning skills
  • Interest and/or experience in development of processes to critically analyse and monitor work
  • A commitment to working respectfully and collaboratively with individuals and organisations at a range of levels
  • Strong oral and written communication skills
  • Fluency in written and spoken Tetum (essential), English, Portuguese and Bahasa Indonesia (desirable).


Experience in adult education and vocational training program

  • Commitment to adult learning, participatory practices, social justice and human rights
  • Commitment to and experience delivering adult training programs and workplace training delivery in Timor-Leste
  • Experience in using popular education techniques including facilitation, community engagement and professional development
  • Experience in developing curriculum and materials
  • Demonstrated ability to design, develop and implement curriculum
  • Demonstrated experience in monitoring, evaluation and assessment


Experience in community services

  • A qualification in a relevant discipline such as Community Services, Community Based Rehabilitation, Community Welfare, Psychology, Education, Adult education; Human Resource Management, Counseling, Social Work (Masters desirable);
  • Knowledge of community services including child and family welfare issues, violence against women and children (VAW) or social services provision;



The Contractor will be expected to include in their budget proposal the following items:

  • Communication costs
  • Costs for approved domestic travel (at TAF rates) required to implement the work
  • International travel and related costs (if consultant is based overseas)
  • Translation Costs
  • Training materials and general supplies
  • All personnel costs associated with the deliverables, including any people sub-contracted in order to complete the work.


TAF will cover the following:

  • All costs related to TAF personnel working with the Contractor, including expenses for any travel required.
  • Costs for venues and catering for meetings and consultations with external actors
  • Costs for RTO participation (based on assessment and agreement on funding mechanism)
  • Space for two people to work at the Nabilan Office in Bemori
  • Costs for student participation (based on selection process and agreement on funding mechanism)



Expressions of interest must be submitted containing the following information:

  • Cover letter outlining prior relevant experience, availability, and contact details of two referees
  • A two page outline of proposed process to achieve the deliverables
  • A detailed budget proposal covering areas identified as the responsibility of the Contractor
  • Curriculum Vitae of individuals identified in the proposal.


Applications should be submitted to Dian Wahyu Saputri, Human Resources – email  Applications must be received by 4:00 pm on Friday, February 19, 2016.

Questions regarding this TOR may be directed to Kathryn Robertson, Coordinator,



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