USAID’S AVANSA AGRIKULTURA PROJECT – Request for Application – RFA – CD 08 de Janeiro de 2016



USAID’s Avansa Agrikultura Project

Request for Application – RFA


Objective: Business Leaders Training for Women and Youth

This training is financed and sponsored by the United States Agency for International Development (USAID) under USAID’s Avansa Agrikultura Project framework ‘Number of participants in USG-assisted educational programs transferring entrepreneurship, business management, financial literacy, household financial management or budgeting skills’.  This training will be divided into two sections, the initial training and the extension program (which will be expanded upon later in this document).  The budget for this project is US$6,000.00 and includes both aspects of the overall program.  Please be aware that both the tasks are linked and costing should be aligned when written proposals are submitted.  The project will follow USAID guidelines and procurement procedures to ensure training providers are abding by the rules set in addition to the rules presented below:

1.     Requester:

USAID’s Avansa Agrikultura Project

2.     Objective:

To achieve its objective, USAID’s Avansa Agrikultura Project requires a qualified training provider (national or regional) to deliver and organize Business Leaders Training for Women and Youth of USAID’s Avansa Agriculture Project in order to enhance their entrepreneurial skills, business management skills, financial literacy, household financial management skills and budgeting abilities.

3.     Target training provider participation:

The organization facilitating the project will need to detail past experiences both at national and sub-national level to meet the eligible criteria for participation in this RFA. Organizations with a strong vision for women’s economic empowerment in the rural areas of Timor-Leste as well as prior engagement with USAID projects will be given preference.

4.     Terms of Reference:

The purpose of this Request for Application (RFA) is to source an organization capable of delivering and organizing training for local women and youth beneficiaries of USAID’s Avansa Agrikultura Project.  USAID’s Avansa Agrikultura Project aims to achieve sustainable and inclusive economic growth in theagriculture sector.  At the end of this project, it is anticipated that over 33,000 people in 250 communities will be earning higher incomes, showing improvednutrition practices, and managing their economic assets more effectively.  USAID’s Avansa Agrikultura Project is implemented via a phased approach,building on development gains made through previous projects and piloting new interventions.


A key component of the project is to provide women with opportunities to increase their incomes by providing them with skills to develop their own businesses in the horticulture value chain.  However, there are a number of obstacles woman face in becoming entrepreneurs, including lack of access to market information concerning what products to sell, lack of sufficient financial resources to purchase inputs, and often they lack skills to grow products according to market demands.  Apart from lacking these individual skills, women also rarely collaborate together to sell their products in the market.


Each batch of training will be conducted at the Municipalities level in Aileu, Ainaro, Bobonaro and Ermera.  The target participants will be from mainly micro-small-medium entrepreneurs with little or no experience but who possess a willingness to learn about agribusiness.


The training requested is as follows:


Training services


Participants / Municipalities


Business Leaders Training for Women and Youth of USAID’s Avansa Agriculture Project

·        Entrepreneurial skills

·        Business management skills

·        Financial literacy

·        Household financial management skills

·        Budgeting ability

25 Aileu

25 Ainaro

25 Bobonaro

25 Ermera

Day 1: Full day

Day 2 – 4: Half day

Day 5: Full day


5.     Training Provider expectation:

This training is directed towards women who are currently selling small surpluses of their horticultural products in markets or women who are buyers-sellers.  This training is not targeted towards established women entrepreneurs but rather for women who potentially want to work with other women to develop small-scale processing and value-added production. 


The training provider is expected to achieve the following:


·        Deliver a training program that will help women learn about how to choose what to select for sale according to market demands, how to access markets, how to grow products in accordance with market quality requirements, how to manage their finances, how to develop pricing and costing, how to develop value-added production, and techniques to encourage womens’ economic collaboration.

·        Ensure that the training caters for women that may not have high numerical and literacy skills.

·        Be able to deliver the training in each of the districts where USAID’s Avansa Agrikultura Project works. The training will be delivered in the field and may be held in the project’s field offices.

·        Develop an extension program that will continue to support a select group of women after the training. The extension program needs to provide women with continued technical assistance to develop their businesses.  The training provider will be required to work with the women’s groups that are formed after the traning in attaining specific targers set during the training itself.


6.     Document submission:

Interested training providers must submit all necessary documents for this RFA no later than January 08, 2016 at 5:00 pm in paper format to:

Sebastiana da Costa Pereira

Gender and Youth Specialist

USAID’s Avansa Agrikultura Project

Cardno Emerging Markets USA Ltd. Suite 02-09, Building 2, Level 2, Palm Business and Trade Centre, Hudi Laran, Surik Mas, Fatumeta Bairro-Pite, Dili, Timor-Leste

Tel.      : +670-3311296 Cell.  : +670-77273275

Or by email to

Mrs. Sebastiana da Costa Pereira – Gender and Youth Specialist

Please also copy:

Mr. Natalino Babo Martins – Grants and Subcontract Manager


7.     Content of Document for submission:

The organization providing this service should provide the following documentation:

·        RFA Proposal Cover letter no longer than 10 pages that addresses: How you plan to deliver the training including training tools, class delivery methodology taking (into consideration the level of education of expected trainees), and a description of how you will assess the competencies of trainees

·        Organization references (address, name of trainer, name of the company, registration and a valid organization portfolio)

·        Tools to evaluate trainees to determine if training was effective

·        A description of the extension program and how it will be delivered

·        A detailed budget consisting of price calculations for 1 training session in the 4 districts of Aileu, Ainaro, Bobonaro and Ermera consisting of 25 participants in each session (note 4 training sessions total will be conducted) and extension program for each district.[1]

·        CVs for all trainees and technical staff involved in the training and extension program

·        Examples of existing modules (as annexes not included in 10 page limit)

·        Selected training provider will need to stamp and sign the Code of Ethics

·        Obtain and attach a minimum of 3 quotation bids for all related budget above US$ 500.00 (this may include services, materials, media, venue, catering etc.)

After the training provider is selected the project team and the selected training provider will meet to clarify the requirements of the training specifically in relation to guidelines prior to submission to USAID for approval.  These guidelines will be used to develop the final training modules and will be used as training outputs.  This may include all relevant printing material such as handouts, invitations, agenda and manual of the training, which will require USAID approval before final printing. 


Shortlisted training provider may be required to provide a presentation to USAID’s Avansa Agrikultura Project Office.

8.     Post Training Administration:

After the implementation of the training sessions, the selected training provider will submit to USAID’s Avansa Agrikultura Project the participant lists and a final report which will include use of USAID logo, statistical evidence, the name of the trainer(s), M&E instrument and finding, agenda of training, materials used and conclusion to account for trainings delivered to women and youth MSME’s.

9.     Timing and Reporting:

It is expected that the training activities will be held over 5 days (1st and 5th day will be full days, days 2 – 4 will be half days).  The extension program will consist of periodical technical assistance over a period of 3 to 6 months (to be agreed upon with USAID’s Avansa Agrikultura Project team).  The training is expected to start in January 2016, with the first training to be held in one of the project’s districts.  After the first training, feedback will be provided to the selected training provider which will be incorporated into subsequent training to improve further training sessions.  Trainings in the remaining districts will be delivered in February and March.  If deemed successful, USAID’s Avansa Agrikultura Project may decide to repeat the training events by releasing a similar RFA in the future.

10.   Competencies Requirement:

 Organizational Competencies:

·        Proven experience in delivering and managing timely and professional business training

·        Experience in identifying business learning needs and specifying learning outcomes

·        Experience in designing learning activities, producing business learning modules, and assessment of learning and evaluating the business training process

·        Experience in creating an environment that supports training and development of mutual trust and respect between trainers and trainees

·        Enhanced ability in measuring the strengths, weaknesses, and appropriate uses of training methods that form parts of a learning solution

·        Gender awareness, policy knowledge and awareness of women’s empowerment issues in Timor-Leste

·        Experience in delivering culturally appropriate training to rural women in Timor-Leste

Trainers competencies:

·        Proven track record of at least 3 years’ experience in providing training (TOT) in entrepreneurship mind-set development, marketassessment, business development, and livelihood diversification for rural communities

·        Proven track record in designing, adapting and developing training materials for adult learners

·        Strong analytical, written and verbal communication skills

·        Excellent multitasking abilities, able to work under pressure and to meet deadlines without supervision

·        Must have excellent Tetum language skills, and a good knowledge of English

11.   Selection Criteria:

·        Past experience of delivering similar training activities: demonstrated through references

·        Registered as business with appropriate training provider certification

·        Qualified pool of trainers and staff that can offer an extension program 

·        Training module that addresses obstacles women entrepreneurs face

·        Training module that incorporates development of skills and transfer of knowledge

·        Clear explanation of extension program implementation


12.   Criteria Scoring:

USAID’s Avansa Agrikultura Project team will select the shortlisted organizations based on the following criteria:



Total value

1.     Proposal should respect the administrative requirements and be compliant with the training specification as defined in articles 4 & 10 above.



2.     Cost and price submitted must meet the criteria.  This proposal will be assessed for both technical merit and cost when applied to local conditions in municipalities in Timor-Leste.



3.     Quality of resources of trainers/staff/members/ that will be involved in the training.






USAID’s Avansa Agrikultura project reserves the right not to consider any incomplete offer which does not comply with any or all of our requests as described in this RFA.

13. Payment procedures:

In order to obtain payment the selected training provider must present the invoice with all documents listed in Article 4 to USAID’s Avansa Agrikultura Project office within 30 days after the completion of the services i.e first for the 5 training days and then again for the extension program as per plan submitted.  The invoice must detail name of the supplier, reference of the purchase order, date, stamp, and signature.  Further information on payment will be addressed in the final memorandum of agreement.


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