Internally & Externally
CARE International in Timor-Leste – CITL
Department / Project : PSU
Position : Senior Supply Chain Officer (SSCO)
Superviser : Supply Chain Manager (SCM)
Grade : D1
Salary : From $536 per month plus benefits
Country Office : CARE International in Timor Leste (CITL)
Location of Work : Dili Base with travel to field Offices
Position Report to : Supply Chain Manager (SCM)
Position Supervise : Supply Chain Assistant, Drivers
Job Description Prepared by : Supply Chain Manager (SCM)
Date Job Description Updated : 6 November 2015
Date Job Description Evaluated : 6 November 2015
Contract period : 1 January 2016 to 30 June 2016
CARE is an international humanitarian organization, with a vision of empowering women and girls to fight poverty and bring lasting change to their communities. We work in over 80 countries around the world. We work with partners to achieve lasting results for marginalized communities.
People are CARE’s greatest assets. CARE international in Timor –Leste (CITL) ha s a diverse team of dedicated, talented professionals who work together to make a lasting impact.
PURPOSE OF THE POSITION:
The SSCO is responsible for management of day-to-day operations of CITL’s fleet, assets and warehouse, and supporting the SCM to manage procurement activities and plan usage of the fleet and assets.
- Fleet Management
The SSCO will have primary responsibility for managing fleet operations in CITL, under the direction of the SCM.
- Implement and enforce CITL’s Fleet Manual, including training and induction of staff, and ensure that use of vehicles complies with policies on fraud, safety & security, and code of conduct.
- Manage inspections, maintenance and repairs in the most cost-effective manner to maximize availability of vehicle, including managing relationships with workshops in Dili and in the field.
- Plan and organize the CITL vehicle and driver requirements to ensure efficient and effective use of transport assets, including coordination of daily vehicle allocation, field assignments and rental vehicles.
- In close coordination with the field and project staff, plan and manage the transport of cargo to Base Offices and other destinations as requested, and support Base Administrators to manage fleet issues in the field.
- Establish and manage effective fuel supply in all required locations, and ensure timely preparation of fuel reports and invoices.
- Ensure accurate recording of the use of vehicles, and monitor at all times the use of the vehicle log sheets and the drivers’ daily checklist as well as proper filing of the records.
- Asset Management
The SSCO will have primary responsibility for maintaining asset registers and conducting stock takes, under the direction of the SCM. The SSCO will receive assistance in conducting stock takes from Admin and other staff.
- Implement and enforce CITL’s asset management policies in the COFM, including training and induction of staff.
- Maintain asset registers for all departments and projects, including all assets required to be tracked by the COFM or by donor policies.
- Conduct regular stock takes of CITL’s assets throughout Timor-Leste.
- Arrange for disposal of surplus or damaged assets.
- Warehouse Management
The SSCO will have primary responsibility for managing the Dili warehouse and monitoring field warehouses, under the direction of the SCM. The SSCO will receive assistance in moving stock from Admin and other staff.
- Implement and enforce CITL’s Warehouse Manual, including training and induction of staff.
- Establish and maintain safe, secure and clean warehouses in all required locations, including appointing responsible staff and conducting spot checks.
- Manage the transport of stock between warehouses and offices, including maintaining full records.
- Maintain stock reports and regular stock takes in warehouses throughout Timor-Leste.
The SSCO will assist the SCM to conduct procurement activities, particularly for major procurements.
- Coordinate procurement committees for major procurements or preferred suppliers.
- Obtain quotes for procurements (in conjunction with the Supply Chain Assistant and Senior Administration Officer).
- Assist the SCM to maintain the Procurement Tracking Sheet and to ensure that documents are properly filed.
- Assist the SCM with customs clearance of imports.
- Staff Management, Planning and Development
The SSCO will supervise the Supply Chain Assistant and the Drivers.
- Supervise the SCA and Drivers, including training, tasking, guidance and monitoring of performance and development.
- Implement work plans, development plans, and conduct APPA reviews.
- Ensure proper training and supervision of temporary drivers.
- Assist the SCM to develop and monitor the Annual Operating Plan.
- Contribute to CITL’s strategic management, including by taking part in emergency and continuity planning.
- Take over the management of the Supply Chain Department when the SCM is absent;
- To proactively manage the APPA process for all direct reports ( annual appraisal, midyear review and regular 1:1 meetings) creating an environment where feedback is valued, acted upon and monitored, and where the APPA process (including the paperwork) is an integral component of Annual Work Plans and activities;
- Demonstrated and understanding of gender equality and women’s empowerment and a commitment to CARE’s approach and values including ethnic diversity and cultural sensitivity
- Uphold and promote CARE’s commitment to Child Protection
EXPERIENCE AND QUALIFICATIONS:
- Proven ability to manage large fleets of vehicles.
- Proven ability to manage assets and stock.
- Good written and verbal skills in Tetum and English.
- Demonstrated knowledge of computer systems including Word, Excel and Access.
- Demonstrated leadership and managerial skills.
- Proven ability to work under pressure and manage the workload to competing critical deadlines.
- Demonstrated commitment to CARE values (Respect, Excellence, Diversity and Integrity) and teamwork.
In return of your commitment you will benefit from ongoing professional development fostered within an innovative and forward thinking environment, plus a comprehensive benefits package.
To apply to this position, please email or submit your application letter and Curriculum Vitae with two references (Please DO NOT attached the other documents) to firstname.lastname@example.org OR to HR Unit, CARE International Timor-Leste, Bairo Pitte, Dili, OR by email before or by 25 November 2015. Only successful candidates will be contacted for the interview.
|CARE is an equal opportunity employer committed to a diverse workforce. Women are strongly encouraged to apply.
CARE International Timor-Leste is committed to protecting the rights of children in all areas we work. CARE International Timor-Leste reserves the right to conduct screening procedures to ensure a child-safe environment.