The Asia Foundation – Consultant – CD 16 de Outubro de 2015

The Asia Foundation Timor-Leste

Improving Lives, Expanding Opportunities




Consultant to develop a Practice Manual and client kits for Asisténsia Legál ba Feto no Labarik (ALFeLa)



The Asia Foundation (the Foundation) is implementing the Nabilan (Ending Violence Against Women) Program in Timor-Leste under a Grant Agreement with the Australian Department of Foreign Affairs and Trade. The Nabilan Program’s goal is to reduce the proportion of women who have experienced violence, and to better meet the needs of women and children affected by violence. The objective is to improve outcomes for women in prevention, support services, and access to justice by improving capacity in key ministries, reducing levels of violence, improving services, and strengthening judicial processes serving the needs of women survivors of violence.

Under the access to justice pillar, the program is providing core funding support to Asisténsia Legál ba Feto no Labarik (Women and Children’s Legal Aid) (ALFeLa) to provide legal advice and victim advocacy to women and children. ALFeLa is the only legal aid service in Timor-Leste dedicated to providing legal assistance to women and children. ALFeLa principally focuses on legal assistance to women and children victims of crimes, but also provides assistance to women accused of domestic violence in circumstances of self–defence or other mitigating circumstances, and in civil matters involving claims for child support. ALFeLa also conducts legal education and law reform activities.


These terms of reference address the requirements for a consultant to develop a Practice Standards or Practice Manual, client kits and templates for case chronologies and file notes. This work is part of the implementation plan for recommendations from a casework audit of ALFeLa completed in July 2015.

The Asia Foundation is looking for a consultant to:

  • Develop Practice Standards or a Practice Manual for ALFeLa lawyers.
  • Develop precedents (templates) forms for use by ALFeLa lawyers.
  • Develop client kits.
  • Train ALFeLa lawyer on the use of the practice standards, precedent forms and client kits.
  • Train the Director and Legal Coordinator on the supervision of the use of the practice standards, precedent forms and client kits.


  1. Practice Standards or Practice Manual to guide ALFeLa lawyers in matters such as:
  • Responsibilities to clients:
    • Standards of service
    • Confidentiality
    • Conflict of interest
    • Communicating with the client
  • File management:
    • Opening client files
    • Organising file contents
    • Storage of active client files
    • Case closure process
    • Archiving client files
  • Practice procedures for different types of cases (criminal, civil, family law etc.)
    • standardised interview forms/statement-taking template
    • seeking instructions
    • specific advice to be provided – including how use of medical evidence, how evidence is given in court, courts processes, how to conduct themselves in court, explaining decision & appeal requirements
    • referrals to other service providers
    • engaging with prosecutors on behalf of the client (if relevant)
  1. Precedents (templates, forms)
    1. standardised interview forms/statement-taking template (new)
    2. engagement letter (existing – may need to be updated)
    3. file notes template (existing – may need to be updated)
    4. template/precedent for case chronologies (new)
    5. letter submitting medical report (existing – may need to be updated)
    6. decision notes (existing – may need to be updated)
    7. case closure forms (existing – may need to be updated)
    8. case closure letter to client (existing – may need to be updated)
    9. case review form – for Legal Coordinator to complete (new)
  2. Client kits (to carry at all times) which will include
    1. standardised interview forms/statement-taking template
    2. engagement letter (2 copies – one for file, one for the client to take away)
    3. other forms/documents needed at the beginning of a file
    4. business card with the legal officer’s phone number (this could be little fold-out card with general information for ALFeLa and space for legal officer to write their name and contact number – if it is safe to do so)
  3. Series of workshops and one on one training of ALFeLa legal officers in how to use the practice manual, client kits and template forms.
  4. Training session with the ALFeLa Director and Legal Coordinator on how to monitor and supervise correct use of the client kit and template forms with ALFeLa management and the Foundation to discuss the key findings and recommendations

All documents will be provided to ALFeLa and the Asia Foundation in soft copy.


25 days of work to be completed by mid-December 2015.

Required qualifications and experience

  • A university degree in law
  • Admission to practice law in a reputable jurisdiction
  • A minimum of five years professional experience in a relevant field
  • Previous work experience in a legal aid organisation or an organisation providing advice and support to victims of crime
  • Demonstrated and up to date understanding of the justice sector in Timor-Leste in particular relating to access to justice for women and children affected by violence.
  • Excellent analytical, communication and report writing skills, and
  • Working level understanding of Tetum.

Core skills and attributes

  • A personal commitment to promoting human rights and gender equality, and to modelling personal behaviours consistent with program focus
  • Demonstrated ability to work effectively in a cross-cultural setting
  • A commitment to working respectfully and collaboratively with individuals and organisations at a range of levels, and
  • Strong oral and written communication skills.

Expressions of interest

Interested candidates must submit a written expression of interest with an updated CV no later than Friday 16 October 2015 at 5pm to Dian Wahyu Saputri, via email, cc’ed to Sophia Cason, ATJ Coordinator, Nabilan Program on


Questions regarding this TOR may be directed to Sophia Cason.


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