TERMS OF REFERENCE – CONSULTANCY
TITLE: Consultant for Close-Out of USAID funded Community Oriented Policing in Timor-Leste (CMCOP II) Project in Timor-Leste
In 2008, The Asia Foundation (“the Foundation”) began partnering with the Polícia Nacional de Timor-Leste (PNTL) on a pilot project to mitigate conflict through community oriented policing (COP). The Foundation received initial financial support for the pilot in 2009 from the United States Agency for International Development (USAID) through a Cooperative Agreement. In 2012 the Foundation received additional funding from USAID through this Cooperative Agreement to launch an expansion COP project entitled Conflict Mitigation through Community Oriented Policing in Timor-Leste (CMCOP II) in several districts of the country.
The Foundation was able to attract co-funding for the project from New Zealand’s Aid Programme. This multi-donor project was rebranded as HAKOHAK. USAID committed a third tranche of funding in 2014 to further expand the project’s scope and geographic reach; the project is now operational in 11 out of Timor-Leste’s 13 districts and around 30% of the country’s sukus (villages). USAID’s funding for the CMCOP II project will come to an end in January 2016. In total, USAID and the New Zealand Aid Programme awarded the Foundation $5,032,285 for support of the CMCOP pilot and CMCOP Phase II project from 2009-2015. Over the years the project has undergone seven Agreement Modifications.
The goal of the CMCOPII project is to improve security in Timor-Leste by strengthening collaboration between citizens and the police through the achievement of four objectives:
1) Strengthen the technical capacity of the PNTL, civil society, and community leaders to implement effective community-oriented policing practices;
2) Build community-police partnerships to reduce high-risk threats to security;
2a) Increase the capacity of the PNTL to more effectively prevent and respond to high priority security concerns, particularly the security needs of women and girls in Timor-Leste.
3) Promote COP as a practical approach to policing within the PNTL, district administration, and local communities.
Asia Foundation staff and consultants have directly implemented numerous project activities (e.g., training and capacity building, technical support, research). CMCOP II has included a small grants program, administered by the Foundation and one local civil society organization key partner, through which funds have been awarded to local Community-Police Councils and Women’s Security Groups. The Foundation has also awarded grants and contracts to numerous civil society organizations and other institutions to implement select CMCOP II project activities.
In early fall 2015 the Foundation will commission an external end-of-project evaluation of CMCOP II. In addition, the Foundation is engaging a consultant to assist with the financial and administrative close-out of the CMCOP II project.
Scope of work
The project close-out Consultant will conduct the following activities:
- Confirm all compliance requirements relevant to the CMCOP II project by reviewing the original USAID Cooperative Agreement and subsequent modifications
- Develop a close-out plan and checklist that includes responsibilities for all actions required from USAID
- Confirm all documentation the Foundation is required to hand over to USAID and that will be useful to the Foundation for future auditing purposes as well as for the follow on project scheduled to start in January 2016
- Contribute to the Foundation’s overall close-out plan for CMCOP II and prepare a close out documentation tracker;
- Assist with tracking and compiling hard and electronic copies of all documentation (e.g. proposals, agreements, work plans, PMEPs, reports, contracts, personnel records) required for close out.
- Prepare an asset disposition plan for submission to USAID
- Assist with transfer of assets according to all instructions (if timing permits)
- Complete the final inventory report with transfer documentation for submission to USAID.
- Provide the Foundation with the completed close-out documentation tracker and close out report.
The consultant will work under the supervision of Sarah Dewhurst, CMCOP II Program Manager.
Level of effort and remuneration
The Consultant will work on-site in the Foundation’s Dili, Timor-Leste office for a total of 15 working days in November and December 2015. The Foundation will provide the consultant with a workspace in its Dili office, and pre-authorized costs for work-related telecommunications in the TAF office.
- Previous experience working on USAID-funded projects.
- Experience in closing out USAID-funded projects.
- Demonstrated ability to work well independently and as part of a team.
- Strong written and spoken English.
- Excellent written and oral communication skills.
- Excellent interpersonal skills.
- Excellent organizational and administrative skills.
- Computer proficiency in MS Office applications.
- Experience working in Timor-Leste and Tetun language skills a plus.
Expressions of interest
Interested candidates must to submit the requirement as follows no later than 14th October 2015 at 5PM to Dian Wahyu Saputri, via email firstname.lastname@example.org
- A written application
- An updated CV
- Examples of past work (research contributions)
- Budget proposal
Questions regarding this TOR may be directed to Sarah Dewhurst – Program Manager, CMCOPII, The Asia Foundation, Timor-Leste via email: email@example.com.