EXTERNAL & INTERNAL
Title : Senior Program Officer – 1 position
Program : EVAW – Access to Justice
Unit : Timor-Leste Office
Report to : Access to Justice Coordinator
Contract duration : 1 year with extension possibility
SUMMARY OF POSITION RESPONSIBILITIES
The Senior Program Officer will support grant implementation and manage the organizational strengthening support with CSO partners to the Ending Violence Against Women (EVAW) Program. The SPO will contribute to work plans for the EVAW program, in particular around OIS work and grant management. S/he will assist with CSO partner capacity assessments and identification of training/mentoring needs and programs for the partners. The SPO will provide leadership, mentoring and problem solving support to Program Officers on partnership under the program. The SPO will supervise the work of other program staff, including Program Officers and Program Assistants.
The Asia Foundation (the Foundation) is implementing an Ending Violence Against Women (EVAW) Program in Timor-Leste under a Grant Agreement with the Australian Department of Foreign Affairs and Trade (DFAT). The program will began on 15 April 2014 and will run until 31 March 2018 (Phase 1) with an option to extend for an additional four years (Phase 2). The EVAW Program goal is to reduce the proportion of women who have experienced violence, and to better meet the needs of women and children affected by violence. The objective is to improve outcomes for women in prevention, support services, and access to justice by improving capacity in key ministries, reducing levels of violence, improving services, and strengthening judicial processes serving the needs of women survivors of violence.
The EVAW program is based on a design developed by DFAT. The program structure is aligned to the Timor-Leste Government’s National Action Plan on Gender-based Violence – covering prevention, support services, and access to justice. It will undertake research to support evidence-based programming. For the prevention pillar, the program involves the government, in particular the Secretary of State for the Support and Socio-economic Promotion of Women (SEM), and civil society in designing, implementing and monitoring research based prevention projects.The EVAW Program works with the Ministry of Social Solidarity as the key government implementing agency for services to women and children who have experienced violence. The primary mechanisms under the Services Pillar are grants to CSO service providers, and institutional strengthening support to the Directorate of National Social Reinsertion (DNRS) within MSS which is the program’s primary counterpart. The Access to Justice Pillar supports the provision of legal assistance to women and children affected by violence and monitoring of the courts and cases, and strategic interventions in both the formal justice system and local justice mechanisms to support better outcomes for women and children.
Internal Foundation Contacts
Program, Program Finance, and administrative staff in the Foundation’s Timor-Leste office on a regular basis; Foundation offices in San Francisco headquarters, Washington DC, and other field offices in Asia on an occasional basis.
Current East Timorese partner organizations, including NGOs and government agencies; Timorese civil society organizations, government organizations, international NGOs working in Timor-Leste; Australian Aid Program; other bilateral and multilateral donors in Timor-Leste.
All applicants are required to meet the following criteria:
- At least five years of relevant professional experience including experience at a senior level in design and implementation of international development programs;
- Previous experience in working on programs aimed at ending violence against women and/or women’s rights;
- Demonstrated work experience in management of multiple grants at a senior level and design and monitoring of program budgets;
- Demonstrated experience in supervising program staff;
- Demonstrated experience in supporting the development of CSO organizational strength, including assessment of organizational capacities and development of measures to further strengthen CSOs organizational capacity;
- Experience in developing training and/or mentoring for CSO partners;
- A personal commitment to promoting gender equality and to modelling personal behaviours consistent with the program focus;
- A willingness to pro-actively identify ways in which the program can better reach disadvantaged or marginalised groups, particularly people with disabilities; A commitment to working respectfully and collaboratively with individuals and organisations at a range of levels;
- A commitment to working in a multi-disciplinary team with a strong focus on research, evaluation, learning, and networking;
- Strong oral and written communication skills.
- Ability to communicate orally and in writing in English and Tetum.
- Willingness to travel to the districts.
- University Bachelor degree or equivalent in relevant discipline.
JOB FUNCTIONS AND RESPONSIBILITIES
Under the guidance of the ATJ Coordinator, the SPO will:
- Provide significant contributions based on experience and knowledge of the CSO partners to the program to design and development of EVAW work plans.
- Provide leadership, mentoring and problem solving support on partnership under the program.
- Support the development of grant agreements with EVAW partners and, with support Program Officers to manage the grants. Assist partners to develop work plans and budgets as required.
- Ensure the Program Officers understand grant procedures and are supporting the partners to comply with them;
- Ensure Program officers are working with partners to meet deadlines on submission of proposals for annual grant agreements, development of the grant agreements and approvals;
- Analyze and interpret activity progress reports against activity output or outcome in CSOs’ activity proposals and make recommendations regarding these findings
- Review CSO activity reports including with EVAW Program Finance, the acquittal of project funds.
- Report risk associated on possibility of fraud and implementation of activity outside scope and services agreed by CSO partner.
- Provide recommendations regarding budget or activity realignment.
- Manage the organizational strengthening support to the CSO Grantees under the EVAW Program;
- Manage the organizational assessment of partners and work with program officers and Program Finance to identify support required by the partners;
- With Pillar Coordinators and Program Officers, develop training/mentoring support for individual CSOs, including organizational milestones for each CSO Grantee;
- Manage implementation of the training/mentoring support and monitor implementation of the organizational milestones
- Organize and attend working group meetings with CSO partners, UN Agencies and/or donors as required.
- Take minutes from meetings as required and save on the share drive.
- Contribute to the development of the EVAW M&E Plan and support the program’s M&E system.
- Supervise Program Officers and Program Assistants as may be required and assigned
- Assist with preparation of program reports as required.
- Comply with relevant donor and TAF grant regulations and procedures.
- Monitor relevant political, social, and economic developments and assess impact on the EVAW program.
- Other duties as assigned.
The Asia Foundation strongly encourages women to apply. The position is open for Timorese national only.
All applications must include a cover letter, an updated CV and must address the selection criteria. Please include three contactable referees. They must be addressed to Odete Laranjinha Pinto – HR Officer, and delivered by hand to the Asia Foundation’s office at Rua Praia dos Coqueiros, Bairo Metin Rua, Dili, Timor-Leste OR via email firstname.lastname@example.org before or by Friday, 22 May 2015 at 05.00 PM,
Only short-listed candidates will be contacted for the interview