Internally & Externally
Title : Program Officer – National position (1)
Program : HAKOHAK Polisia ho Komunidade
Unit : Timor-Leste Office
Reports to : Deputy Program Manager and Chief of Party
Contract Duration : 5 months (until 30th September 2015), with possibility for extension based on the funding
SUMMARY OF POSITION RESPONSIBILITIES
Works with Foundation staff on the HAKOHAK (HAMETIN KOOPERASAUN HAMUTUK POLISIA HO KOMUNIDADE) Program with primary responsibility for program management, implementation and reporting, monitoring, evaluation and grant administration.
Internal Foundation Contacts
Program, finance, and administrative staff in the Foundation’s Timor-Leste’s office on a regular basis; Foundation offices in San Francisco headquarters, Washington DC, and other field offices in Asia on an occasional basis.
Timor-Leste partner organizations, including NGOs and government agencies; Policia National Timor-Leste (PNTL); U.S. Agency for International Development (USAID) and New Zealand Agency for International Development (NZAID); other bilateral and multilateral donors in East Timor with police support programs.
- At least two years of relevant experience Managing Grantee
- Demonstrated work experience in implementation of international development programs in security, legal reform, or governance
- Professional experience with an international NGO preferred
- Knowledge of and experience with Timor-Leste government ministries and agencies, and NGOs Understanding of USAID and/or other international or government funding agencies
- Demonstrated commitment to Timor-Leste’s development
University Bachelor degree or equivalent in relevant discipline.
- Excellent verbal and written communication skills in English, Indonesian and Tetun; Portuguese preferred.
- Strong written and oral analytical skills
- Excellent interpersonal skills
- Demonstrated organizational abilities
- Computer proficient in word processing and spreadsheets
- Ability and willingness to travel to the Districts on a regular basis
JOB FUNCTIONS AND RESPONSIBILITIES
Program development & administration
- Develop, implement, report on, carry out grant administration, monitor and evaluate Community Oriented Policing Program in cooperation with the Police (PNTL), Community Leaders, local NGOs, and other Foundation staff.
- Manage implementation, monitoring and reporting of Community Oriented Policing Activities in two or more Districts together with a locally based District Coordinator.
- Implement, report on, and carry out grant administration with attention to community safety and security fund through Community Police Councils (CPC).
- Work with existing and prospective CPC grantees to develop program activities; determine program feasibility; monitor and facilitate programs; obtain timely and useful reports; critically evaluate outcomes.
- Evaluate and approve CPC grantees interim and final narrative reports. Correspond with grantees, and maintain grant files.
- Assist with preparation of annual program reports, work plans and progress reports for USAID/NZAID. Annual Report highlights, internal Foundation reports, and other information on Foundation programs.
- Gather quantitative and qualitative data for quarterly reports and other relevant reports to the PNTL.
- Working with the program team to develop the Monitoring framework included the tolls to collect the data information from their program activity specially for Community policing program
- Maintain program monitoring system to ensure sound program and evaluation take place, including the data entry into access database and production of report, collation of information from program team into monthly and quarterly report.
- Work with program team, to ensure the monitoring information is shared with other stakeholder or government and partners
- In collaboration with the Asia Foundation Grant Officer, support partner organizations to effectively manage their funding and to provide financial reports
- Supporting HAKOHAK partners to report on their projects in a timely and accurate manner.
- Assist partners in areas of organizational development and project cycle management, including integrating gender
- Comply with USAID/NZAID and TAF grant regulations and procedures.
- Other duties as assigned.
- Develop and maintain contacts with government institutions and agencies, and local and international NGOs.
- Maintain linkages with local governmental and non-governmental organizations as well as international organizations working in the security and justice sector.
- Maintain close relations with organizations supported by the Foundation.
Asia Foundation strongly encourages women to apply. The position is open for Timorese national only
All applications must include a cover letter, an updated CV and must address the selection criteria. Please include three contactable referees. They must be addressed to the Human Resources Officer, Odete Laranjinha Pinto, and delivered by hand to the Asia Foundation’s office at Rua Praia dos Coqueiros, Bairo Metin Rua, Dili, Timor-Leste OR via email to firstname.lastname@example.org before or on Friday, 24 April 2015 at 5PM,
Only short-listed candidates will be acknowledged for further process