TITLE: Grants Officer (national position)
LOCATION: Dili, with travel to the districts
REPORTS TO: Grants Manager
DATE DUE: March 27, 2015 but will close earlier if a suitable candidate is identified
START DATE: April 2015. Initial 12 month contract, renewable
Counterpart International is implementing the four-year United States Agency for International Development (USAID)-funded Ba Distrito project through to September 2017. The goal of the project is to improve local government’s ability to address community needs and increase its capacity to deliver services more effectively, efficiently and sustainably. The Ba Distrito project is partnering with the Government of Timor-Leste in support of its efforts to improve services at the local level by strengthening the ability of institutions such as suco councils and justice sector agencies to engage with and represent the interests of citizens at the grassroots level. The goals of the Ba Distrito program are to 1) build the capacity of suco councils to strengthen citizen participation and representation in local governance; 2) improve communication and linkages between suco councils, administrative posts and municipal administrations; local GOTL line ministries and other providers of basic public services at the sub-national level; and 3) improve the delivery of justice sector services by strengthening legal aid services and improving district court functionality.
The Grants Officer will report to the Grants Manager and will provide support to the Grants Manager in overseeing all grant making, award, and monitoring processes for a designated grants portfolio. S/he will work closely with the Grants Manager as well as the Monitoring and Evaluation Specialist in performing other duties in support of the overall grants activities. Under the direct supervision of the Grants Manager, the Officer will be involved in collecting and sorting information for grantees’ progress reports (both narrative and financial). The role of the Grants Officer will be limited to matching the project supporting deliverables for validation check of grant activities reported in grantee progress report, maintaining and updating grant report tracking sheets.
DUTIES & RESPONSIBILITIES:
· Develop grant and sub-contract documents, and prepare subsequent agreements and contracts.
· Ensure proper negotiation of terms and conditions for grants and sub-grants, and amendment as necessary, with focus on analyzing budget estimates to ensure all costs conform to USAID and Counterpart regulations and policies.
· Organize orientation so that grantees and sub-contractors receive and understand relevant Counterpart International procedures and reporting requirements.
· Ensure that grant and sub-contract disbursements conform to approved budgets.
· Ensure/review financial reports and supporting documents that are produced for audit.
· Coordinate and ensure that monthly/quarterly financial reports are received from all partners on agreed format and timely basis.
· Monitor cash-flow requirements for grant and sub-contracts.
· Ensure compliance with donor regulation
· Provide support to the Grants Manager in developing project activity detailed sheets by providing a list of planned activities as per project work plans and proposal, and by liaising with grantee organizations to identify time frame for the activities planned.
· Work closely with the Grants Manager in drafting sub-granting agreements, contacting grantee organizations for submission of monthly activity highlights, impact reports and quarterly progress reports and success stories.
· Responsible for liaising with finance team for review of monthly financial reports.
· Support the collection and sorting of information for grant applications and proposal screenings.
· Maintain grant projects documentation in hard copy and electronic format.
· Participate in projects field visits as required.
· Any other duties as assigned.
· A Bachelor’s degree in a relevant field (accounting, economics, etc.) or 1-3 years’ experience in a related field (finance, grants management, etc.);
· Experience working with an international NGO or UN agency;
· Previous USAID-funded grant experience and understanding of applicable rules and regulations for USAID cooperative agreements highly desirable;
· English fluency required;
· Advanced computer skills to include Internet, Word, Excel, and database use and management;
· Excellent organizational and communication skills;
· Experience working with governance, transparency and advocacy programs desirable;
· Attention to detail, ability to track and follow up on multiple tasks independently while keeping all stakeholders informed in a proactive manner; and
· Excellent communication, problem-solving, teamwork and leadership skills.
Individuals interested in working with Counterpart International on this project should email CV, cover letter and salary expectation to Timor-Leste.firstname.lastname@example.org. Please indicate the position title (Grants Officer) in the subject line of the email.
“Counterpart International is an equal opportunity employer. Women, minorities, veterans and the physically challenged are encouraged to apply.”
Counterpart International is a global development organization that empowers people and communities to implement innovative and enduring solutions to social, economic, and environmental challenges. For nearly 50 years, Counterpart has been forging partnerships with communities in need to address complex problems related to economic development, food security and nutrition, and building effective governance and institutions. For more information visitwww.Counterpart.org