UNDP-TL- Language Officer for the Provedoria for Human Rights and Justice -CD 15 de Dezembro de 2014

The United Nations Development Programme

The United Nations Development Programme



Government of Timor-Leste


GENERIC Terms of Reference / Job Description





I. Position Information


Job Code Title:                               Language Officer for the Provedoria for Human Rights and Justice (PDHJ)  ( January – March 2015)

Pre-classified Grade:                      N/A


Supervisor:                                      UNDP Project Manager


II. Organizational Context


The PDHJ was established through the National Parliament’s  Law No. 7/2004 in compliance with the 2002 Constitution of the Democratic Republic of East-Timor stipulating the establishment of an “an independent organ in charge of examining and seeking to settle citizens’ complaints against public bodies, preventing and initiating the whole process to remedy injustice”. The PDHJ is an independent national human rights institution which has a mandate to cover human rights, good governance / maladministration. The purpose of the PDHJ is to protect and promote human rights and fundamental freedoms of natural and legal persons throughout the national territory and prevent maladministration.  The PDHJ serves therefore two different but linked mandates, namely as the National Human Rights Institution of Timor-Leste and the Ombudsman. Within its two areas, it discharges its mandate within a three activities-approach: education and promotion, prevention or monitoring and investigation (based on complaints or based on its own initiative).

The competencies, powers and duties of the Provedor are set out in Chapter IV of the Statute. The PDHJ has the powers to receive complaints; investigate and inquire into matters under his or her competence; to visit any place of detention, treatment or care in order to inspect the conditions therein and conduct a confidential interview of the persons in detention; to refer a complaint to a competent jurisdiction or another recourse mechanism; seek leave of the National Parliament to appear before a court, arbitration tribunal or an administrative enquiry commission; act as a mediator or conciliator; make recommendations for redress in complaints brought before him or her, notably by proposing remedies and reparations; provide advice including opinions, proposals and recommendations for the purpose of improving respect for human rights and good governance by the entities within his or her jurisdiction; report to the National Parliament in relation to the findings of an investigation or in relation to his or her recommendations.


The PDHJ has been receiving the support from UNDP/OHCHR Capacity Building Project since 2007. A Project was implemented from 2010 – 2014 and the Project has been extended until April 2015. The Project works side-by-side with the PDHJ in order to develop materials and internal systems in different technical areas (good governance, human rights, planning and management, monitoring and investigation, human resources, amongst others). As part of the process, the project supports the PDHJ in developing knowledge management tools.


The Project and PDHJ need the support of a language officer, to provide interpretation services for the PDHJ and the Project and translation services as required. In particular the language officer will provide simultaneous and consecutive interpretation services during a 2 week capacity assessment of PDHJ (12 – 23 January 2015) and interpretation support for international staff of the UNDP / PDHJ Capacity Building Project to facilitate training and mentoring of PDHJ staff (23 January – 30 March 2015).


The Project also supports the PDHJ in improving the quality of its written materials, including reports, guidance materials, internal procedures and its public website. Due to current limitations in the Tetun writing quality of PDHJ staff, including investigators and monitors, the Project needs to support the PDHJ in further strengthening the Tetun writing skills of its staff.


This position is funded by UNDP/OHCHR Capacity Building Project and reports to the UNDP / OHCHR Project Manager and the Director General PDHJ.



III. Functions / Key Results Expected


Summary of key functions:


Interpretation of discussions and meetings in the following languages Tetun – English – Tetun (80%)

Translation of capacity development related materials, including draft and final versions of internal operational documents, training materials, training presentations, reports, draft laws, etc

Other tasks, editing of materials written in Tetun by non-native speakers supporting the capacity development of PDHJ as required

Some local travel will be required.

Translation of capacity development related materials:

Ø  Translate documents from original language (English / Tetun)

Ø  Undertake any necessary background analysis of related documents to ensure high quality  of the translation

Ø  Review the translated document based on comments by supervisor to ensure that translation is relevant and correctly relates to the content of the original document (without being necessarily a literal translation)

Ø  Edit and proof read documents.

Interpretation of discussions and meetings


Ø  Consecutive / simultaneous interpretation of discussions and meetings with consultants, PDHJ staff and stakeholders for the PDHJ capacity assessment (English / Tetun) between 12 – 23 January 2015;

Ø  Consecutive / simultaneous interpretation for the UNDP / PDHJ Project Manager during trainings, mentoring and meetings with PDHJ staff;

Ø  Review any preparatory documents to ensure high quality of interpretation

Ø  Provide support to international staff working with PDHJ in a capacity development role to ensure that their use of oral Tetun is adequate and correct.


Other tasks

Ø  Edit and proof read documents originally written by Tetun non-native speakers to ensure the necessary written quality



IV. Expected Output

Ø  Final Report summarizing activities results delivered.


 V. Competencies required


·         Demonstrated excellent written and oral communication skills;

·         Ability to undertake local travel as required and some out of office hours work as required;

·         Open to receive constructive criticism in order to improve the potential impact of his/her work;

·         Excellent interpersonal, intercultural and networking with a demonstrated ability to build and maintain professional relationships;

·         Cross-cultural experience and sensitivity;

·         Commitment to the principle of independence and confidentiality of the PDHJ;

·         Ability to work effectively under pressure;

·         Ability to meet strict deadlines;

·       Professionalism and respect to confidentiality of information;

·         Commitment to promotion and protection of human rights in Timor-Leste;

·         Ability to manage complexities;



VI. Recruitment Qualifications




Ø  High school certificate, with University bachelors degree in language related areas an advantage

Ø  Professionalizing courses in the area of translation and/or interpretation an advantage



Ø  At least 5 years experience in language translation and interpretation

Ø  Familiarity with internal systems of Timorese public institutions, an advantage

Ø  Some knowledge of human rights, a clear asset

Ø  Experience in translating technical documents, such as laws, technical reports an advantage


Language Requirements:

Ø  Excellent Tetun and English Language skills are essential.

Ø  Working knowledge of Portuguese is a clear advantage



Those interested in this position can send updated curriculum vitae (with list of references), salary expectation (financial proposal) and an application letter to rozentina.dossantos@undp.org. Only completed applications will be considered.


The  UNDP Capacity Development Project for PDHJ will only contact those shortlisted for an interview. Women candidates are strongly encouraged to apply. Applications can be submitted until the 15 December 2014 .


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