TITLE: Senior Finance and Operations Manager (national position) LOCATION: Dili, Timor-Leste
PRACTICE AREA: GCSS REPORTS TO: Chief of Party
DATE DUE: September 12, 2014 unless filled earlier START DATE: Immediate CONTRACT LENGTH: 12 months extendable dependent on funding
Counterpart International is seeking a national Senior Finance and Operations Manager for the $6 million Ba Distrito (To The Districts) Program funded by the United States Agency for International Development (USAID) in Timor-Leste. The program aims to increase institutional and human capacity at local levels to deliver basic services effectively and in a manner that is responsive to citizen needs and expectations. As the Senior Finance and Operations Manager, he/she will be responsible for the overall financial management and operational support to the Timor-Leste office, local staff and partners. With the support and guidance from the Chief of Party, the short-term international Finance and Operations Management consultant, and the Counterpart Headquarters staff, the Senior Finance and Operations Manager will be responsible for the overall management and oversight of all office operations, with a particular focus on financial management (including grants) but also including procurement, administration and human resource management. This position has one national accountant, and one national administration officer reporting directly to him/her and will work closely to support the national grants manager.
DUTIES AND RESPONSIBILITIES:
The Senior Finance and Operations Manager will:
· Ensure that the financial aspects of this program meet all of USAID and the federal government’s requirements in funds accountability;
· Ensure timely and accurate submission of all financial and programmatic reports, records, files and cash requests to Counterpart headquarters;
· Design, implement and monitor all financial and accounting aspects of the program;
· Monitor program expenditures and costs;
· Oversee all financial transactions and reporting; calculate and pay employee salaries and taxes and other tax reporting;
· Oversee the financial aspects of the grants program, to ensure compliance with financial and documentation requirements and provide technical support to Grants Manager as needed;
· Manage all financial disbursements;
· Conduct financial research and analysis and/or make financial projections for the program.
· Have a deep knowledge of USAID rules and regulations, compliance, accounting, finance, grants management, auditing, etc.;
· Supervise day-to-day operations of the finance, administration and procurement staff, mentoring and building their capacity as well as their ability to independently follow established routines and procedures;
· Provide training to sub-grantees on finance and administration and provide capacity development support to sub-grantees through training, feedback and accompaniment, as required;
· Firmly establish a thorough and clear understanding of and respect for operational policies and procedures in all staff through training, follow up and regular constructive feedback;
· Monitor procurement, purchase orders and payment requests to ensure compliance with internal policies and procedures, as well as with USAID regulations;
· Oversee human resource management to ensure compliance with best practices;
· Coordinate with the HQ and local office staff to support challenges and successes during the course of the program.
· Minimum of 5 to 7 years of relevant experience including in financial and operations management of USAID funded project for an international organization;
· Degree in finance, accounting or certified chartered accountant; Master’s preferred.
· Thorough knowledge of Quickbooks and a thorough understanding of financial and procurement best practices;
· Experienced in grants management;
· Experienced in USAID procurement;
· Excellent organizational, analytical, oral and written communications skills;
· Demonstrated supervisory and leadership skills;
· Ability to work well in a team environment and under pressure;
· Willingness to travel to remote parts of Timor-Leste to support program objectives;
· Excellent verbal and written skills in English. Excellent knowledge of Tetum or Bahasa Indonesian.
Individuals interested in working with Counterpart International on this project should email CV, cover letter and salary history to Timor-Leste.firstname.lastname@example.org. Please indicate the position title in the subject line of the email. Only short-listed applicants will be contacted.
Counterpart International is a global development organization that empowers people and communities to implement innovative and enduring solutions to social, economic, and environmental challenges. For nearly 50 years, Counterpart has been forging partnerships with communities in need to address complex problems related to economic development, food security and nutrition, and building effective governance and institutions. For more information visitwww.Counterpart.org
“Counterpart International is an equal opportunity employer. Women, minorities, veterans and the physically challenged are encouraged to apply.”