PDHJ-Good Governance Research Officer-CD 20th August 2013


PDHJ

PDHJ

Basic Position Information

 

Job Title: Good Governance Research Officer

Location: Office of the Provedoria for Human Rights and Justice, Dili, Timor Leste

Reports to: Director General

Focal Point: Director Good Governance

Period of the position: September 2013 – February 2014, total of 6 months

Languages (essential) :    Portuguese

Languages  (advantage): Tetum

Total budget for position: maximum USD 24 000 (actual salary to be negotiated with selected candidate, taking into account his/her salary history)

 

 Organizational Background

 

The PDHJ was established through the National Parliament’s Law No. 7/2004 in compliance with the 2002 Constitution of the Democratic Republic of East-Timor stipulating the establishment of “an independent organ in charge of examining and seeking to settle citizens’ complaints against public bodies, preventing and initiating the whole process to remedy injustice”. The PDHJ is an independent national human rights institution which has a mandate to cover human rights, good governance / maladministration. The purpose of the PDHJ is to protect and promote human rights and fundamental freedoms of natural and legal persons throughout the national territory and prevent maladministration.  The PDHJ serves therefore two different but linked mandates, namely as the National Human Rights Institution of Timor-Leste and the Ombudsman. Within its two areas, it discharges its mandate within a three activities-approach: education and promotion, prevention or monitoring and investigation (based on complaints or based on its own initiative).

The competencies, powers and duties of the Provedor are set out in Chapter IV of the Statute. The PDHJ has the powers to receive complaints; investigate and inquire into matters under his or her competence; to visit any place of detention, treatment or care in order to inspect the conditions therein and conduct a confidential interview of the persons in detention; to refer a complaint to a competent jurisdiction or another recourse mechanism; seek leave of the National Parliament to appear before a court, arbitration tribunal or an administrative enquiry commission; act as a mediator or conciliator; make recommendations for redress in complaints brought before him or her, notably by proposing remedies and reparations; provide advice including opinions, proposals and recommendations for the purpose of improving respect for human rights and good governance by the entities within his or her jurisdiction; report to the National Parliament in relation to the findings of an investigation or in relation to his or her recommendations.

There are still gaps in the capacity of PDHJ to implement effectively all its duties and activities. Amongst the capacities which still need strengthening at the PDHJ is the capacity of regional offices’ to intake complaints and to conduct monitoring activities in the area of good governance.

In this context, the development of guidelines and the provision of training on its use are expected to contribute to reinforce staff’s capacity to analyze good-governance-related questions, namely national legislation in the areas of procurement, administrative evictions, laws regulating disciplinary measures against public servants, among others.

This position is funded by a grant provided to the PDHJ from the US Government, with the contractual relationship being directly with the PDHJ on a full time basis.

 

Key Functions

 

Summary of key functions:

 

q  Develop good governance related guidelines of a practical nature which reflect the current internal systems of the PDHJ in the area of complaints and monitoring;

q  Support the decentralization of good governance monitoring through the development of monitoring tools to collect information by central and regional levels

q  Design and implement training programme and on-the-job support programs to regional office staff and related HQ staff in the use of tools;

q  Develop a knowledge management system which contains  relevant documents from public institutions to support the knowledge and skills obtained;

q  Report on the implementation of the tasks, with specific focus on the identification of knowledge and skills progress.

The research officer will be based in Dili, and requiring some travels to the districts. He/she must observe total confidentiality regarding information obtained in the performance of his/her duties.

q  Develop good governance related guidelines of a practical nature which reflect the current internal systems of the PDHJ in the area of complaints and monitoring;

ü Undertake research into national legislation and regulation, and other relevant documents concerning public administration;

ü Based on the information gathered, draft guidelines on specific good-governance related issues, which can assist PDHJ staff working in dealing with complaints and monitoring good governance related issues

ü Based on the guidelines developed, draft a set of templates for use in the Good Governance Directorate’s case and complaints system as well as the monitoring system

ü Consult with relevant staff on sample guidelines to identify their adaptability to the needs of the institution and change to meet their specific needs

ü Provide on-the-job training, through an initial pilot period, to relevant staff on the use of the guidelines;

ü Ensure that both the content and layout of the guidelines are of high quality standard

 

q  Support the decentralization of good governance monitoring through the development of monitoring tools to collect information by central and regional levels

ü  Based on the developed guidelines, develop targeted tools which aim at guiding staff in the collection of information during the complaints intake, investigation and monitoring.

q  Design and implement training programme and on-the-job support programs to regional office staff and related HQ staff in the use of good governance tools developed;

ü  Develop a plan for the training of relevant PDHJ staff and submit for consultation with senior management

ü  Deliver the training sessions to both national and regional PDHJ staff

ü  Develop training materials (presentations, explanations and note) which can allow the PDHJ to reproduce the training to new staff in the future

ü  Provide on-the-job support to selected PDHJ national staff who have been identified to provide guidance to regional staff on the use of the good governance tools ;

q  Develop a knowledge management system which contains relevant documents from public institutions to support the knowledge and skills obtained

ü  Research and gather examples of documents from public institutions which can be relevant for the process of analysis of complaints and monitoring of good governance issues;

ü  Develop a publication and database to include all the documents gathered

ü  Support the PDHJ in obtaining laws already translated to Tetun

q  Report on the implementation of the tasks, with specific focus on the identification of knowledge and skills progress

ü  Based on an initial assessment of the skills and knowledge of PDHJ staff during training and/or on-the-job support, undertake assessment on the capacity progress;

ü  Write report on the capacity progress, identifying the progress made and the capacity gaps persisting

Outputs:

–       At least 10 guidelines developed

–       At least 10 templates developed pertaining to both the good governance guidelines and PDHJ investigation and monitoring systems

–       Design and implementation of at least 5 training sessions for PDHJ staff (national and regional)

–       Develop at least 3 information gathering tools for monitoring role

–       At least 16 on-the-job training support sessions on using the guidance/tools in Dili and Regional Representation

–       At least 5 capacity assessment matrix completed (one for central PDHJ and one for each Regional Representation)

–       Final report on capacity progress drafted and submitted

–       Bi-monthly report on activities and results

 Competencies required

  • Demonstrated excellent written and oral communication skills
  • Excellent interpersonal, intercultural and networking with a demonstrated ability to build and maintain professional relationships;
  • Cross-cultural experience and sensitivity;
  • Commitment to the principle of independence and confidentiality of the PDHJ;
  • Ability to work effectively under pressure;
  • Ability of meet strict deadlines.
 

Qualifications Required

 

Education: Qualifications:

  • Bachelors of Law from a civil law country system
  • Masters in Law an advantage
Experience:
  • At least 3 years’ experience in legal research;
  • In-depth knowledge of human rights and administrative law
  • Experience in writing legal analysis and research documents;
  • Experience in working in a NHRI and/or Ombudsman an advantage
  • Direct experience in supporting the development of internal systems in a public institution an asset
  • Capacity to explain complex legal subjects in a simple and systematic manner
  • Experience in capacity development, including design and delivery of trainings;
  • Experience working in Timor-Leste fundamental
Language Requirements:
  • Excellent English and Portuguese language skills are essential
  • Knowledge of Tetun is a clear advantage.

Conditions and Benefits

 

This selected person appointed to this position will be entitled to payment of monthly salary and a return ticket (most direct and economic) to-from his/her home country to Dili at the start and conclusion of the contract (if residing outside of Timor-Leste at the time of recruitment). No other financial benefits will be provided, the selected candidate is responsible for his/her own medical insurance cover as well as all living expenses in Dili, Timor-Leste. A Per Diem for travels to the districts will be provided, the value being at the same rate as the value paid to staff of PDHJ.

The selected candidate is entitled to the following leave benefits as provided in the Public Servant Law: 1 day of annual leave for every month worked, certified medical leave and official Timorese holidays.

The PDHJ will provide necessary office space and computer with Internet connection for the duration of the assignment, at a similar standard as those of the PDHJ staff.

Both Timorese and international professionals are welcomed to apply. The PDHJ values diversity in its workforce.

 

Those interested in this position can send an updated curriculum vitae (with list of references) and an application letter to recruitmentpdhj@yahoo.com . Only completed applications will be considered.

 

The PDHJ will only contact those shortlisted for an interview.

 

Applications can be submitted until the 20th August 2013 – applications submitted after the deadline will not be considered.

 

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